Executive Facilities Administrator - BSC

Primary Duties

• Assign service requests/work orders to appropriate resources.
• Track progress and report completion of work; document client satisfaction levels.
• Work with Real Estate and Facilities Leadership in support of the assigned Facilities.
• Communicate and work with management, corporate facilities and administrative staff, and external vendors in support of the Facilities Department.
• Provide general office and related support to Executives.
• Including, but not limited to, food ordering, billing/charge reconciliation, runner services, supply ordering, supply stocking, and general office management support.
• Participates in or handles special projects as appropriate.
• Based on need of onsite Executives or Real Estate and Facilities leaders, participate in and assist in special projects and assignments.

Position Scope

• Minimum Qualifications:
• A high school diploma or GED.
• At least 3 years experience in a Real Estate or Facilities setting with Executive interaction.
• Demonstrated knowledge and understanding of PC applications, including Windows, MS Office, PCARD, TIME, etc.
• Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously.
• Demonstrated administrative, organizing and planning skills.
• Demonstrated ability to conduct research, identify data requirements and create research tools.
• Demonstrated knowledge of corporate and business unit policies procedures and practices.
• Proven ability to perform effectively in a high-performance culture.
• Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal).
• Good organizational and analytical skills and ability to prioritize multiple activities and requirements.
• Drive and promote safety culture within portfolio to include subcontractors, suppliers, and visitors.
• Works and participates effectively in a team environment, within the department, and other departments, and with outside contractors.
• Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments.
• Coordinate all aspects of project implementation to include reviewing and maintaining current office equipment, physical space, and planning for future needs of all Exelon leased and owned buildings.
• Coordinate with internal customers and external vendors on small capital projects at both current and new facilities.
• Updates key stakeholders as necessary.
• Manage day-to-day facility maintenance and repair requests at specific Exelon location.
• Coordinate the moving of employees from various office locations across the Exelon portfolio once Occupancy Planning team provides the details of the move to and from.
• Work with internal customers to plan, coordinate, and facilitate company event set-ups and take downs.
• Complete additional responsibilities as assigned.
• Preferred Qualifications:
• C-Suite Executive administration or Executive Reception experience.
• Facilities experience not required, but is preferable.
• Onsite 5-days per week at Chase Tower.
• Need references Executive admin or executive reception experience.
• Facilities experience preferred.
• Maintain proficiency in Microsoft Suite.
• Accounts payable experience.

Benefits

• Annual salary will vary based on a candidate’s skills, qualifications, experience, and other factors: $60,800.00/Yr. – $83,600.00/Yr.
• Annual Bonus for eligible positions: 7%
• 401(k) match and annual company contribution
• Medical, dental and vision insurance
• Life and disability insurance
• Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
• Employee Assistance Program and resources for mental and emotional support
• Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement
• Referral bonus program
• And much more