Facilities Administrator

Position Summary

The Facilities Administrator is responsible for coordinating facility and production support activities, including tool and equipment procurement, inventory management, vendor coordination, warranty administration, and maintenance service scheduling. This position serves as the primary point of contact for ensuring production teams have the tools, equipment, and resources needed to support daily operations.

Key Responsibilities

• Cook up procurement of production tools, maintenance equipment, and facility-related materials.
• Maintain inventory records for production tools, maintenance equipment, spare parts, and facility supplies.
• Monitor inventory levels and initiate replenishment requests to prevent operational disruptions.
• Track company-owned tools and equipment and maintain asset records.
• Coordinate warranty claims and repairs for production equipment, maintenance tools, facility equipment, and company assets.
• Serve as the primary contact for vendors performing repairs, maintenance, inspections, and facility services.
• Aid with vendor onboarding, insurance documentation, service agreements, and purchase order coordination.
• Schedule and coordinate contractor activities to support facility improvement projects and maintenance repairs.
• Track open work orders, service requests, and project status to ensure timely completion.
• Follow up with vendors, contractors, and internal departments regarding project schedules and completion dates.
• Maintain maintenance records, repair history, warranty documentation, and vendor files.
• Coordinate rental equipment and temporary service providers as needed.
• Aid in obtaining quotes, proposals, and pricing from vendors and contractors.
• Support budgeting activities by tracking repair expenses, service costs, and equipment purchases.
• Generate reports related to inventory, tool utilization, vendor performance, and facility expenditures.
• Maintain verbal and written communication with supervisors, managers, vendors, and contractors regarding project status and operational needs.
• Support compliance with company safety policies and contractor safety requirements.
• Participate in department meetings and provide administrative support to the Facilities and Maintenance teams.
• Perform additional duties as assigned by management.

Position Requirements

• Working knowledge of inventory control, purchasing processes, and vendor management.
• Strong organizational and project coordination skills.
• Ability to manage multiple assignments and changing priorities.
• Strong communication and customer service skills.
• Ability to build and maintain effective working relationships with vendors, contractors, and internal departments.
• Experience coordinating repairs, maintenance activities, and service providers.
• Proficiency with Microsoft Office, including Excel, Outlook, Word, and Teams.
• Ability to maintain accurate records, reports, and documentation.
• Strong attention to detail and follow-through.
• Ability to analyze information and identify opportunities for process improvement.
• Basic understanding of manufacturing operations, facility systems, and maintenance practices preferred.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required.
• Prioritization of an associate degree in Business Administration, Facilities Management, Supply Chain, or related field preferred.
• Experience in a manufacturing environment preferred.
• Experience working with vendors, contractors, and service providers preferred.
• Bilingual English/Spanish preferred.

Benefits

• Comprehensive benefits package: Medical (including FSA & HSA), dental, vision, life and disability insurance, EAP, mental health, and wellness programs
• 401(k) with employer match
• Paid time off and twelve (12) paid holidays
• Employee referral program
• Career growth and development opportunities

Equal Opportunity Employer

ElDorado National California Inc. (ENC) is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected class under applicable federal, state, and local laws. We are committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. ENC takes affirmative action to employ and advance employment opportunities for minorities, women, protected veterans, and individuals with disabilities. We actively encourage qualified candidates from all backgrounds to apply and join our team. ENC is also committed to ensuring that individuals with disabilities have equal access to opportunities. If you require a reasonable accommodation to complete the application process, please contact HR Department for assistance. In accordance with California's wage transparency law (Senate Bill 1162), we are committed to pay equity and transparency. The salary range reflected on the job positing is our good faith estimate of what we expect to pay for this role at the time of posting. While we do not typically hire at the top of the salary range, initial offers are based on the candidate’s qualifications and experience, with opportunities for growth and increases over time.