FACILITIES ADMINISTRATOR

Essential Job Functions

• Ensures respective properties are maintained and meets NEMS standard of quality.
• Represents NEMS at property HOA/Board(s).
• Participates in recurring meetings and maintains membership to complete projects.
• Solves problems with sound judgment; provides and maintains good customer service and contractor/HOA relations.
• Initiates work with Maintenance and vendors to complete scheduled and ad hoc maintenance quickly, notifying Manager for any delays/changes and making appropriate recommendations.
• Responsible for ensuring that building standards and procedures comply with codes and regulations, and escalates issues appropriately for resolution.
• Negotiates and coordinates with vendors for repairs, maintenance, renovation, and construction projects accordingly.
• Carry out and delegate work per emergency and clinic policy and priorities.
• Provide timely, accurate, and relevant communication and responses to concerning parties.
• Works with the Safety Team to minimize severity or frequency of accidents through risk identification process. Also complies with building ADA standards.
• Place, log, and track purchase and work orders as needed.
• Document and escalate any customer service issue and/or shipping/receiving errors.
• Assists with training of new Facilities employees.
• Assists manager in project coordination including, but not limited to, Transportation Safety, and other NEMS associated events.
• Coordinate appointments, schedule meetings, take meeting minutes and perform clerical duties.
• Responds to site emergency calls inside and outside operation hours, and in-person, as needed.

Qualifications

• Minimum of a High School certificate or higher
• Minimum of 2 years of related work experience in general office
• Knowledge or experience in Building, Mechanical, Electrical, Plumbing, Engineering or related fields highly preferred
• Must have excellent interpersonal skills
• Possession of a current and valid driver’s license
• Proficient computer skills are required
• Language: Must be able to fluently speak, read and write English. Fluent in Chinese (Cantonese and/or Mandarin) preferred. Fluency in other languages are an asset