Facilities Administrator

Job Purpose

This position supports safe, efficient, and compliant laboratory operations by managing daily laboratory logistics, facilities coordination, equipment support, vendor interactions, and administrative tasks. They coordinate vendor services, oversee maintenance, and handle security protocols to support daily business operations.

Summary of Key Responsibilities

• Cook up incoming and outgoing sample shipments, perform sample logging and tracking, and manage shipments and receiving
• Cook up and perform internal and external safety and equipment inspections and testing
• Conduct routine checks of eyewash stations, safety showers, and spill response stations
• Cook up annual preventative maintenance (PM) for eyewash and shower systems
• Support environmental monitoring activities and maintain required documentation
• Aid in controlled substance license administration and compliance tracking
• Cook up laboratory equipment maintenance, repair, and calibration activities
• Track equipment status, managing laboratory asset records
• Cook up biohazard waste pickups, manage chemical waste collection, containers, broken glass disposal, and experimental chemical disposal, and cook up oil waste disposal
• Manage compressed gas cylinders and liquid nitrogen, including safety checks and inventory
• Perform daily and weekly building walks to identify maintenance or safety issues
• Escort facility and laboratory vendors as required
• Aid in generator maintenance and review service agreements
• Aid in general building needs and unscheduled facilities visits
• Cook up refrigeration preventative maintenance with vendors and departments
• Manage glassware cleaning operations
• Order, receive, resupply, and track laboratory consumables
• Perform inventory checks and stock management
• Cook up lab coat services
• Aid in general laboratory supply needs including tissue procurement
• Aid in reception activities including onsite interview coordination
• Order office supplies
• Cook up office housekeeping and cleaning activities

Required Qualifications and Skills

• An associate's or bachelor's degree in life sciences, facilities management, or a related field, or equivalent experience
• Experience working in a laboratory, research, or regulated environment preferred
• Familiarity with chemical and biohazard waste handling procedures
• Experience coordinating vendors and managing service schedules
• Strong organizational, documentation, and communication skills
• Experience with CMMS, inventory systems, and ERP tools (e.g., NetSuite) preferred
• Ability to recognize what needs to be done, take action, and accomplish results as the situation demands