Facilities Administrator

Essential Duties and Responsibilities

• Manage (distribute and track) work orders for staff and contractors, utilizing Computerized Maintenance Management Systems (CMMS)
• Be comfortable in the use of and possess a working knowledge of applications software systems including, but not limited to Automated Logic BMS, Lutron Quantum Lighting and Micromain CMMS.
• Administer computer rooms at all facilities including condition monitoring, cleanliness, equipment additions, and contractor work, preventive and emergency maintenance.
• Work closely with IT to assist in the coordination of work and documentation within the data center including but not limited to electrical installations, environmental conditions, equipment installation or removals and fire safety systems.
• Assist in the selection and coordination of outside contractors and vendors who provide goods and services.
• Schedule and oversee the work of contracted services including janitorial services, trash removal and recycling programs, UPS, HVAC, electrical and security systems, elevator, fire protection, water treatment, lawn maintenance and snow removal.
• Manage receiving operations and distribution.
• Oversee maintenance and periodic testing of diesel generators at NYISO facilities.
• Conduct and document periodic “walk through” of NYISO facilities.
• Evaluate problems, provide support and respond rapidly to building and infrastructure system problems.
• Implement workspace set-ups for new employees and contractors and coordinate inter-office personnel moves as requested. Coordinate the furniture needs, changes and relocation for all groups and departments.
• Create and maintain CAD program drawings of facilities, grounds, seating, and special projects.
• Maintain current records, prints, schedules, documentation, and maintenance logs.
• Purchase and maintain adequate inventories of equipment, small parts and building supplies.
• Receive and process deliveries of equipment and supplies, process outgoing shipments.
• Assist in the preparation and monitoring of facilities annual budget.
• Maintain building, office and workstation lock and key inventory, duplicates and central key storage boxes in all buildings.
• Support the NYISO fixed asset program and inventory.
• Work with the Manager, Facilities and Senior Project Manager on supporting the on-going annual capital replacement projects including weekly project meetings and supporting on-site vendors implementing the construction activities.
• Assist with administration of the NYISO’s corporate safety program.

Qualifications

• Aceessory degree (AA, AS, AAS) in technical field or equivalent experience is required.
• A minimum of five years related experience, e.g., construction, building maintenance; specialized training in safety, building systems and maintenance; intermediate knowledge of principles and codes for plumbing, electrical and construction; or equivalent combination of education, training and experience.
• A comprehensive knowledge of OSHA and NYS DOL Department of Health and Safety regulations is preferred, or equivalent combination of education, training, and experience.

Additional Requirements

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, blueprints, schematics, drawings, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of contractors or employees.
• Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Understand symbols used in standard construction and equipment drawings (electrical, plumbing, lighting, construction symbols).
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Proficient at working in Microsoft Windows operating system environment using MS Office applications, e-mail, and browser applications. Knowledge of other related applications desirable. Ability to utilize CAD (computer aided design) at a basis level to produce and update drawings for existing and new facilities.
• All NYISO Facilities are considered Critical Infrastructure under the Department of Homeland Security and must be maintained to operate 24/7/365, without exception.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand, walk, sit, and use hands to perform routine office tasks. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• The noise level in the work environment is usually moderate. Contact with staff and public will occur. Travel may be required to attend and/or conduct meetings, conferences, and training.
• This department operates on a 365-day/24-hour basis and this position will be required to rotate 24/7 “on-call” coverage. Certain deadlines and unanticipated developments may require work during evenings, weekends, or holidays.