Executive Coordinator to the Chief Marketing

Core Responsibilities

• Serve as the CMO's operational right hand, ensuring priorities, communications, and initiatives move forward without friction.
• Manage a complex, rapidly evolving calendar, resolving conflicts and aligning priorities.
• Manage a high-volume executive inbox, prioritizing requests and ensuring timely follow-through.
• Draft polished communications in the CMO's voice with professionalism and accuracy.
• Act as a trusted liaison between the CMO, leadership team, partners, and key stakeholders.
• Handle sensitive company information with absolute discretion and sound judgment.

Marketing Operations & Research

• Keep marketing projects, campaigns, and strategic initiatives on track through effective project management, goal tracking, and cross-functional coordination.
• Evaluate, implement, and master new technologies that improve team productivity.
• Conduct market, competitor, and vendor research, translating findings into actionable insights.
• Prepare reports, presentations, and executive summaries to support decision-making.

Who You Are

• Figure-It-Out Expert: When encountering a challenge, you research, test, solve, and execute.
• Tech-Fluent: You have a high aptitude for software and quickly understand how new tools work.
• High EQ: You communicate effectively with stakeholders at every level.
• Detail-Oriented: You notice little details, and fix them before others see them.
• Accountable: You take ownership, and follow through, without needing constant direction.
• Executive Judgment: You understand intent behind requests, gather context before acting, and make decisions that reduce the CMO's workload, and protect the credibility of the CMO's office.

Required Qualifications

• 3+ years of experience supporting C-suite executives in a fast-paced environment.
• Bachelor’s degree in business administration, Marketing, Communications, Healthcare Administration, Project Management, or a related field is required.
• Exceptional written communication skills with the ability to draft concise, professional correspondence.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Thrives in a fast-moving environment where priorities evolve quickly.
• Experience preparing executive presentations, reports, dashboards, and business analyses.
• Experience coordinating vendors, budgets, contracts, and operational processes.

Preferred Qualifications

• Experience within healthcare, pharmacy, telehealth, wellness, biotechnology, or other regulated industries.
• Exposure to marketing operations, campaign execution, project management, and cross-functional initiatives.
• Familiarity with project management tools, CRM platforms, and marketing technologies such as Asana, Monday.com, HubSpot, Salesforce, or similar systems.
• Working knowledge of digital marketing, social media, email marketing, and marketing analytics.
• Professional certification in project management, executive administration, or business operations is a plus.

What We Offer

• Full benefits package including medical, vision, dental, 401(k) with company match, PTO, Flex days, holidays, and more!