Executive Coordinator, Operations

About the role

This role provides high-level operational and administrative support to two Senior Vice Presidents and 14 Regional Directors within the Multifamily Executive team.

Responsibilities

• Manages complex, multi-time-zone calendars for two SVPs and 14 Regional Directors, requiring independent judgment to establish appointment priorities, reschedule or redirect meetings, and note commitments made during meetings.
• Reads, reviews, and summarizes incoming correspondence; drafts, signs, and sends routine correspondence on behalf of Executives.
• Keeps operations running in the absence of Executives by fielding calls and resolving routine and select non-routine issues based on policy and procedure, escalating high-priority items during travel or extended meetings as needed.
• Cross-functionally coordinates and executes company-wide initiatives and projects, working with other departments and business entities to ensure alignment and consistent execution across regions.
• Produces non-routine/routine, confidential, and cyclical reports, spreadsheets, and other documents for the Company or specific business units; gathers and reviews information, determines recommendations for inclusion, and presents findings to Executive team.
• Compiles reports and performs light data analysis to support SVP decision-making. Coordinates and prepares presentation-ready materials and briefing documents for senior leadership, ensuring accuracy and on-time delivery.
• Leads end-to-end planning and execution of events and leadership coordination activities across a large, distributed team spanning multiple regions.
• Tracks budgets, reconciles expenses, and manages vendor relationships. Completes travel expense reporting for all Regional Directors and SVPs via Coupa.
• Aids in end-to-end testing for issues arising within the Yardi system. Performs other duties as assigned.

Requirements

• Associate Degree in Business Administration, Communication, or related field required.
• Undergraduate (Bachelor) Degree in Business Administration, Communication, or related field preferred.
• 5-7 Years of Progressive experience in executive administrative support, project coordination, or operations support required.
• 3-4 Years of Experience supporting senior-level executives (VP level or above) preferred.
• 3-4 Years of Experience supporting multiple leaders or a distributed team preferred.
• 3-4 Years of Experience with budget tracking, expense reconciliation, or vendor management preferred.
• 1-2 Years Of System Experience (Yardi, Coupa, Monday.com) Preferred.

Qualifications

Education: Associate Degree in Business Administration, Communication, or related field required. Undergraduate (Bachelor) Degree in Business Administration, Communication, or related field preferred.

Skills

• Executive & Administrative Support
• Strategic Initiative & Cross-Functional Project Coordination
• Reporting, Analysis & Presentation Materials
• Event Planning & Leadership Coordination
• Budget & Expense Management
• Systems Support

Benefits

About Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:

• Full benefits package
• Generous paid time off
• 401(k) with company match
• Growth and advancement opportunities
• Incredible associate rental discount if you choose to live on-site!

Pay

$66,500 - 93,030 annually

Schedule

The Cleveland corporate office follows a hybrid work model that requires employees to be in the corporate office at least four days per week to foster collaboration, innovation, and team celebration.