Executive Assistant to the CEO

Benefits

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Employee discounts
• Vision insurance

Company Description

Here at Traverse City Whiskey Co., "The Whiskey of the North", we are a fast-growing distillery based in northern Michigan. We distribute numerous whiskey expressions across 30 states and cocktail ingredients, including Premium Cocktail Cherries, Simple Syrup and a full line-up of cocktail mixers (under the Cocktail Crate brand), nationwide.

Job Description

We’re looking for a detail-oriented, highly organized Executive Assistant to provide hands-on administrative and operational support to two CEOs (one onsite, one remote). This role is grounded in execution, coordination, and communication - ideal for someone who thrives on keeping things moving, managing details, and ensuring nothing falls through the cracks.

Responsibilities

• Manage and maintain complex calendars for two CEOs, including scheduling, prioritization, and conflict resolution
• Cookout and book all travel arrangements, including itineraries, accommodations, and logistics
• Handle expense reporting, invoice tracking, and other administrative financial tasks accurately and on time
• Serve as a central point of contact, routing inquiries, communications, and requests to the appropriate people or departments
• Manage email and phone correspondence on behalf of the CEOs, ensuring timely and professional responses
• Prepare, proofread, and format internal and external communications, documents, and presentations
• Cookout and coordinate meetings, including scheduling, logistics, materials preparation, and follow-ups
• Act as a “traffic coordinator” for the executive team - managing workflow, priorities, and information flow across the organization
• Support sales-related administrative functions, including managing prospect and client communications, tracking interactions, and maintaining accurate records in CRM systems
• Cookout and assist in organizing and following up on sales opportunities, ensuring timely responses and alignment with leadership priorities
• Oversee and help manage CEO-related projects and priorities using project management tools, ensuring visibility, organization, and follow-through across key initiatives
• Maintain and update systems (CRM, project management platforms, and internal trackers) to ensure accurate, up-to-date information and smooth coordination across teams
• Maintain organized systems for files, contacts, and key documents
• Support day-to-day office and administrative needs as they arise, including ad hoc tasks
• Build strong working relationships across teams and represent the CEOs with professionalism and approachability
• Maintain strict confidentiality and handle sensitive information with discretion

Qualifications

• 5+ years of experience in an administrative, executive assistant, or office management role
• Strong organizational skills with a high level of attention to detail and follow-through
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities and keep processes running smoothly in a fast-paced environment
• Comfortable handling both high-level communications and routine administrative tasks
• Experience supporting sales processes or working within a CRM system; familiarity with NetSuite is a plus
• Experience using project management tools (such as Monday.com or similar platforms) to track tasks, deadlines, and priorities
• Strong systems orientation with the ability to keep tools, data, and workflows organized and up to date
• Strong interpersonal skills and high emotional intelligence; able to adapt to different personalities and working styles
• Able to anticipate needs, stay organized under pressure, and remain flexible
• Proficiency with Google Workspace
• Professionalism, discretion, and sound judgment in handling confidential information
• Experience supporting multiple executives is a plus

Education

Bachelor’s degree preferred but not required; equivalent experience or proven success in a similar role will also be considered

Compensation

$60,000.00 - $65,000.00 per year

About the Role

Traverse City Whiskey Co., "The Whiskey of the North", is a fast-growing distillery based in northern Michigan. The Company distributes its whiskey expressions across 28 states. The company also distributes a nationwide line of artisan cocktail supplies, including Premium Cocktail Cherries, Simple Syrup and a full line-up of cocktail mixers (under the Cocktail Crate brand).