Executive Assistant to the CEO

The Opportunity

This is not a traditional administrative role.

The Executive Assistant to the CEO will operate as a strategic partner and operational quarterback — helping drive organizational efficiency, executive execution, communication flow, and cross-functional coordination across a fast-moving SaaS business.

This individual will also play a key role in cultivating a productive, welcoming, and highly organized office environment for our Atlanta team and visiting employees, customers, and partners.

What You’ll Do

• Executive Operations & Prioritization
• Manage the CEO’s calendar, scheduling, travel, and daily priorities with strategic awareness
• Anticipate scheduling conflicts and proactively optimize time allocation
• Prepare briefing materials, agendas, talking points, and follow-up action items for internal and external meetings
• Serve as a gatekeeper and strategic filter for inbound requests and communications
• Atlanta Office Management & Operations
• Oversee the day-to-day operations and experience of the Atlanta office
• Cover office logistics, vendor relationships, supplies, facilities requests, and workspace organization
• Ensure the office environment reflects Northspyre’s culture, professionalism, and operational standards
• Partner with leadership and People Operations to support onboarding, employee events, team gatherings, and office culture initiatives
• Help coordinate executive visits, customer meetings, recruiting events, and internal offsites hosted in the Atlanta office
• Act as a point of contact for office-related needs while helping maintain a positive and highly functional workplace experience
• Cross-Functional Coordination
• Track executive initiatives and ensure timely follow-through across departments
• Cook up leadership meetings, board-related logistics, investor interactions, and company-wide communications
• Partner closely with department leaders to maintain organizational alignment and accountability
• Aid in driving operational cadence and executive workflows
• Strategic Support
• Conduct research, synthesize information, and prepare summaries for executive decision-making
• Help organize and execute high-priority projects and special initiatives
• Draft internal communications, presentations, and executive correspondence
• Support preparation for board meetings, fundraising activities, customer engagements, and strategic partnerships
• Culture & Leadership Enablement
• Help foster a high-performance, organized, and positive executive operating environment
• Maintain the highest standards of confidentiality, professionalism, and discretion
• Represent the CEO and Northspyre with maturity, judgment, and strong interpersonal skills

What We’re Looking For

• Early-career professional with experience supporting senior leaders, coordinating high-priority initiatives, or operating in fast-paced startup, SaaS company, consulting firm, investment environment, or commercial real estate organization
• Prior experience supporting office operations, workplace management, or employee experience initiatives is strongly preferred
• Exceptional organizational and project management skills
• Outstanding written and verbal communication abilities
• High emotional intelligence and strong professional judgment
• Ability to manage ambiguity, shifting priorities, and confidential matters with discretion
• Strong proficiency with modern productivity tools including Google Workspace, Microsoft Office, Slack, ClickUp, and calendar management platforms
• Naturally proactive with a “figure it out” mentality
• Comfortable operating independently while maintaining alignment with executive priorities

Benefits and Perks

• In addition to a competitive salary, we are offering a meaningful stock option package
• Comprehensive Medical, Dental, and Vision. Multiple plan options, including a plan option for 100% employer-paid premium for individual coverage for full-time employees.
• 401k Match to help you save for your future (Fully vested after 6 mo eligibility period)
• Unlimited Vacation, Paid Sick Leave, and major US Holidays
• Awesome company swag!
• Free access to Health Advocate
• Hybrid & Remote opportunities - we have an Amazing new office in Midtown Atlanta
• You will be part of a small, professional fast-moving team with minimal supervision
• Annual team gatherings

Top Three Reasons to Join

• #1: It’s the Right Time – We’ve already facilitated more than $500 billion of complex projects across the United States
• #2. Northspyre has the right product – Our technology empowers modern real estate teams to build leveraging data, automation and artificial intelligence to get to faster, more predictable outcomes on complex projects.
• #3. Northspyre celebrates a culture of creativity – We strive to have a sense of community within Northspyre that encourages diverse viewpoints, openness, and fostering an environment in which employees feel comfortable bringing their whole authentic selves to work.