Executive Assistant to the CEO

About the role

RFG Advisory is seeking an experienced and detail-oriented Executive Assistant to support the CEO. The role requires strong calendar management, meeting logistics, and operational consistency skills.

Responsibilities

• Manage the CEO's calendar with precision and foresight, anticipating conflicts and ensuring strategic time is protected.
• Triage and organize the CEO's inbox, drafting and sending communications on behalf of the CEO while ensuring timely follow-up and closed-loop communication.
• Prepare agendas, materials, and briefing documents for meetings, coordinate complex travel, and ensure the CEO is always prepared and focused.
• Create systems for meeting prep, follow-up, and stakeholder engagement, tracking commitments to prevent anything from falling through the cracks.
• Serve as a calm, steady presence in a fast-paced environment, maintaining confidentiality and professionalism at all times.

Requirements

• 3+ years of experience supporting senior executives in a fast-paced environment preferred.
• Proven track record in calendar, travel, and communication management.
• Demonstrated ability to build systems, enforce processes, and manage details independently.

Skills & Competencies

• Detail-obsessed: notices what others miss and takes pride in precision.
• Process-driven: creates systems that bring order to a dynamic environment.
• Steady under pressure: remains calm, focused, and thorough even when things move fast.
• Warm and professional: builds trust through consistent, thoughtful communication.
• Loyal and discreet: protects sensitive information and relationships with care.

Technology & Tools

• High proficiency in Microsoft Office Suite and Microsoft Teams.
• Experience with scheduling platforms and executive communication tools.
• Proficiency with AI tools (such as Claude, Copilot, ChatGPT, or similar) to enhance productivity and streamline workflows.

Company

RFG Advisory is a platform for growth-minded Independent Advisors who want to scale without compromise. We are building the RIA of the future powered by innovation, collaboration, and execution. We take care of each other first. We show up with servant hearts and growth mindsets. We lead boldly, iterate to excellence, and commit to getting 1% better every day.

Pay

$80,000 - $95,000 competitive salary + bonus pool

Schedule

In-office; remote flexibility available when the CEO is traveling