Executive Assistant to the CEO

The Opportunity

We’re hiring an Executive Assistant to the CEO. You will work directly with the founder, helping protect his time, focus, and priorities in a high-output, high-expectation environment.

This role is not administrative in the traditional sense. It is a trusted, operating role, working closely with the CEO to manage information, commitments, and priorities.

We are open to hiring either:

• A standout recent graduate or early-career professional who will begin as an intern and earn a permanent role by demonstrating capacity, reliability, and initiative.
• An experienced and highly capable Executive Assistant who can step in immediately with full ownership of responsibilities.

Key Responsibilities

• Executive Operations
• Maintain and organize the CEO’s calendar: scheduling meetings, coordinate agendas, book travel, and manage preparation materials.
• Sort, prioritize, and respond to emails promptly; draft and proof correspondence on behalf of the CEO.
• Triage calls, messages, Slack, and incoming requests; prioritize what’s urgent, filter noise.
• Assist in drafting reports, presentations, and documents as directed by the CEO.
• Information Management
• Track deliverables, deadlines, and commitments across departments.
• Maintain well-organized records, notes, files, and reference materials.
• Gather and synthesize information from internal teams and external partners to provide clear, actionable updates for the CEO.
• Special Projects
• Handle day-to-day tasks and errands critical to company operations.
• Conduct research and gather data as needed for business initiatives.
• Support projects across recruiting, marketing, vendor sourcing, and operations.
• Organize internal meetings, leadership sessions, and team events.

Qualifications

• Internship:
• Bachelor’s degree in Business, Engineering, Accounting, Finance, Economics, or a related field.
• MBA preferred but not required.
• Demonstrated leadership, initiative, or achievement in academics, athletics, internships, or other demanding environments.
• Exceptional organizational skills and attention to detail.
• Strong writing, communication, and collaboration skills.
• Ability to work hard, learn quickly, and deliver under pressure.
• Bilingual (English/Spanish) preferred but not required.
• Full-Time:
• 2+ years experience supporting a founder, CEO, or senior executive in a fast-paced environment.
• 5+ years administrative experience in a high-performance organization.
• Proven ability to manage complex calendars, communications, and shifting priorities.
• Strong writing and verbal communication skills.
• Discretion and professionalism handling confidential information.
• Hightly organized, proactive, reliable, and adaptable.
• Bachelor’s degree preferred but not required.
• Bilingual (English/Spanish) preferred but not required.

Compensation & Benefits

• Internship:
• $18-$25/hour.
• Performance-based bonus.
• Pro-rated paid time off (PTO).
• Clear path to a full-time position for those who demonstrate capacity.
• Direct mentorship from the CEO.
• Full-Time:
• $80,000 - $120,000 base salary.
• Quarterly + annual performance bonuses.
• Equity eligibility (available upon 12 months of service and exceeding performance targets).
• Healthcare coverage.
• 401(k) plan.
• Paid time off (PTO).
• Clear path to a leadership role.

Location and Work Schedule

• Location: Tempe headquarters (hybrid flexibility).
• Work Schedule: Full-time or internship (minimum 25-40 hours/week).
• Flexibility required for urgent matters, deadlines, and shifting priorities.
• Occasional travel.