Executive Assistant to the CEO

Responsibilities

• Inbox and Communication Quarterbacking: The CEO's calendar, inbox, and communication: triaging, responding, and quarterbacking every thread you're looped into
• Meeting and Communication Support: Prepare agendas, pre-reads, and supporting documents ahead of every meeting. Attend calls and meetings as needed to capture detailed notes and action items.
• Follow-Up Management: Follow up on deliverables with relevant team members after every meeting.
• Documentation Briefs: Build and maintain one-pagers and reference documents for key meetings, events, and logistics.
• Client Gifting Operations: onboarding boxes, 90-day milestone gifts, and quarterly client appreciation
• Tech Stack and Vendor Management: monthly subscription audits, seat reviews, and billing oversight
• Team Coordination: employee birthdays and anniversaries, recruiting logistics, and internal event planning
• Business Travel Booking: travel logistics, hotel, flights, reservations, and transportation
• Personal Support: appointments, reservations, family logistics, and event coordination
• Project Ownership: Every task you touch is seen through to completion with proactive status updates

Qualifications

• Local to Charleston/Summerville, SC
• Deeply self-managed: you structure your own day without being told what to work on
• Wired for anticipation: you look ahead, not behind
• Tech fluent: Google Workspace, Slack, ClickUp, Claude, HubSpot, and Zoom
• Discreet: You handle sensitive personal and professional information with complete care
• A strong communicator who can represent the CEO's voice accurately in writing
• Someone who receives feedback as a tool for growth, not a source of distress

About Legal Intake Pros LLC

Legal Intake Pros LLC is a small, fast-moving team doing meaningful work in a category we helped create. We help personal injury law firms sign more cases by transforming how they handle intake, and every person on our team feels the impact of that mission directly.

This is not a role where you blend into a department. You will work closely with the founder, see the full picture of the business, and have real ownership over your work from Day 1. We invest in our people, give direct feedback, and create space for growth for those who show up with initiative and care.

Benefits

• Remote-first with occasional in-person requirements in the Charleston/Summerville, SC area
• PTO and sick leave eligibility beginning at 90 days, plus 12 paid holidays
• Company-sponsored professional development, including courses, certifications, and training
• Virtual team events and workshops
• A high-trust environment where your contributions are visible, and your growth is supported