Executive Assistant to Senior Leadership

About the role

The ideal candidate will be a self-starter with exceptional communication skills, a strong command of Microsoft Office and Copilot tools, and the ability to manage multiple priorities with precision and discretion.

Responsibilities

• Monitor and manage complex executive calendars, including scheduling meetings, resolving conflicts, and ensuring timely follow-ups.
• Anticipate scheduling needs and proactively adjust for changes or priorities.
• Prepare, review, and submit accurate and timely expense reports in accordance with company policies.
• Manage the company’s corporate travel program, including policy oversight, vendor relationships, and traveler support.
• Maintain corporate policies and procedures documentation.
• Plan and coordinate office events, executive offsite meetings, and Board of Directors meetings.
• Manage logistics including venue booking, catering, travel arrangements, and technology setup.
• Compile, format, and assemble Board of Directors meeting materials from multiple sources.
• Ensure accuracy, consistency, and timely delivery of all board-related documentation.
• Create and format high-quality documents, PowerPoint presentations, and Excel reports.
• Utilize pivot tables and advanced Excel functions for data analysis and reporting.
• Serve as a point of contact between executives and internal/external stakeholders.
• Draft, proofread, and manage correspondence with a high degree of professionalism.

Requirements

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Microsoft Teams, including hosting virtual meetings, sharing content across channels, and leveraging AI-powered tools like Copilot in Teams to enhance collaboration, streamline workflows, and improve meeting productivity.
• Excellent written and verbal communication skills.
• Ability to assemble and format complex documents from multiple sources.
• High attention to detail, accuracy, and timeliness in task execution.
• Strong organizational and time management skills.
• Ability to work independently in a hybrid environment.
• Proactive and deliberate approach to managing office activities and upcoming events.
• Sound judgment and decision-making skills.
• Comfortable working with all levels of the organization, including senior leadership and board members.
• Strong understanding of travel policies, expense compliance, and vendor management.

Qualifications

• 5-10 years’ experience supporting C-level executives.
• Familiarity with board governance practices and corporate compliance.
• Experience with document management systems and collaboration tools (e.g., SharePoint, Teams).
• Experience working with corporate travel agencies or travel management platforms.

Skills

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Microsoft Teams.
• AI-powered tools like Copilot in Teams.
• Excellent written and verbal communication skills.
• Document management systems and collaboration tools (e.g., SharePoint, Teams).
• Corporate travel agencies or travel management platforms.

Benefits

We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families. Medical, Dental, Vision, 401K with base and matching employer stock contributions. Paid time off including personal, holiday, and parental leave. Life and disability plans. Critical illness and accident plans. Work/Life flexibility. Professional development opportunities.

Pay

Salary Range: $72,557 - $95,767 - $118,873