SENIOR EXECUTIVE ASSISTANT

About the role

Reports to: Chief Legal Officer & Executive Leadership Team
Location: Wilmington, Ohio (primarily onsite)
Role Overview: Air Transport Services Group (“ATSG”), a multi-billion dollar, global, aviation services enterprise headquartered at the Wilmington Air Park in Wilmington, Ohio, is seeking a high-caliber Executive Assistant to serve as a trusted partner to senior leadership and a force multiplier for the executive team.

Key Responsibilities

• Serves as the first point of contact for assigned executives
  
• Manages complex executive calendars, schedules, and priorities across multiple leaders
  
• Ensures executives are fully prepared for all commitments, proactively resolving conflicts and competing priorities
  
• Screens and prioritizes communications, including calls, emails, and correspondence
  
• Partners with other Executive Assistant(s) to provide coordinated, team-based support to senior leadership, ensuring continuity, coverage, and a seamless executive experience
  
• Serves as a central coordination point across internal and external stakeholders, including senior leaders, board members, and partners
  
• Prepares and drafts executive communications, correspondence, agendas, and follow-up materials
  
• Tracks action items, decisions, and deadlines to ensure timely execution and accountability
  
• Prepares for Board of Directors and Committee meetings, including agendas, materials, and logistics
  
• Captures minutes, tracks actions, and ensures follow-through on Board member matters
  
• Provides administrative support to Board members on company-related matters
  
• Prepares agendas, reports, presentations support, and executive-ready materials
  
• Coordinates logistics and technology needs for executive and Board meetings
  
• Manages complex executive and Board travel logistics, including itineraries and contingency planning
  
• Oversees expense reporting, travel tracking, and related administrative requirements
  
• Supports corporate events, leadership offsites, and key external engagements
  
• Led or supports short- and long-term projects, including research, data compilation, and reporting
  
• Develops and improves processes for scheduling, meeting preparation, and executive workflows
  
• Identifies opportunities to improve efficiency, reduce friction, and elevate execution standard

Core Competencies

• Executive Presence & Judgment – Operates with maturity, discretion, and sound decision-making
  
• Anticipation & Proactivity – Identifies needs before they arise; solves problems early
  
• Operational Excellence – Highly organized with strong follow-through and attention to detail
  
• Communication Excellence – Produces clear, polished, executive-level written and verbal communication
  
• Prioritization & Time Management – Manages competing priorities in a fast-paced environment
  
• Relationship Management – Builds trust with executives, board members, and external stakeholders
  
• Confidentiality & Integrity – Handles sensitive information with professionalism and discretion

Qualifications

• Associate’s or Bachelor’s degree in business or related field preferred; recent graduates with strong academic performance, demonstrated initiative, and interest in working with senior leadership are encouraged to apply; equivalent combination of education and relevant experience will also be considered
  
• For Executive Assistant level, 0-5 years of experience supporting senior executives or high-performing early-career candidate or recent graduate.
  
• For Senior Executive Assistant level, 5–10+ years supporting senior executives, or demonstrated high performance in a rigorous business environment
  
• Strong interpersonal and communication skills with the ability to engage at the executive and Board level
  
• Proven ability to anticipate needs and work independently with minimal direction
  
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint);
  
• Strong technical aptitude with a willingness to leverage AI and productivity tools to drive efficiency, improve workflows, and enhance executive effectiveness.

Compensation (differentiated by level)

• Base Salary: $70,000 – $120,000
  
• Target Bonus: 5-10%

Benefits

• Robust medical, pharmacy, dental, and vision coverage
  
• 401(k) with 5% dollar-for-dollar company match
  
• Short-term incentive bonus program
  
• Generous Paid Time Off and Holidays
  
• Onsite gym
  
• Flexible Work Options: Option for four 10-hour days (every Friday off), Option for alternate work schedule (every other Friday off); or Up to 4 days/month remote work, based on performance and business needs.