Executive Assistant-Technology Group

Who are we?

At Finastra, we’re a global leader in financial services software, dedicated to expanding access to financial services and shaping what’s next for the industry. Our technology powers mission-critical solutions across Lending, Payments, and Universal Banking, supporting over 7,000 customers, including 80% of the world’s top 50 banks, in more than 110 countries.

About the role

We are currently seeking an Executive Assistant to provide outstanding 1:1 support to the Chief Technology Officer at Finastra. This is a fantastic opportunity to join a dynamic and ambitious business at an exciting time of growth!

Responsibilities

• Manage a busy diary with many conflicting priorities – able to resolve clashes swiftly and troubleshoot or escalate where needed
• Work collaboratively with the Chief Technology Officer and their broader team to make best use of time, always ensuring it aligns with key priorities and objectives
• Develop a good understanding of business priorities, in order to support in setting agendas for weekly management meetings, taking minutes and actions at key meetings and ensuring follow up
• Proactively assist with document creation and maintenance
• Prepare and collate information for board packs via PowerPoint
• Draft variety of business communications on behalf of the SVP
• Facilitate the seamless running of every day greeting guests, preparing meeting rooms, timekeeping etc
• Supporting with a wide variety of internal and external events
• Liaise both internally and externally with network, key stakeholders, and clients
• Co-ordinate travel, hotels, visas
• As with this type of role, ad hoc tasks as required, sometimes of a personal nature

Requirements

• 3+ years of experience in a similar position
• Superior written and verbal communication, comfortable with drafting high-quality business correspondence
• Tech Savvy with Excellent MS Outlook/Word/PowerPoint/SharePoint skills
• Great commercial awareness - looks for best value solutions for the business, understand costs / revenues, spends money wisely
• Highest level of organization and systematic
• Collaborative, persuasive and proven record to influence other EAs, HR as well as Business
• Forward thinking - Able to troubleshoot issues before they become problematic, and proactively anticipate priorities
• Able to exercise discreetness around sensitive and business issues, hold important data as highly confidential
• Thrive in a fast-paced environment - Supreme efficiency and attention to detail with the ability to adeptly multi-task
• Patient, tenacious and flexible, with a calm and “unflappable” nature
• Self-starter who takes initiative and is solution-driven and able to think quickly
• No task too small” attitude, happy to get stuck in and get things done
• Ability to build positive working relationships and works well with colleagues and stakeholders at all levels
• Honest with high integrity - proven to be trustworthy
• Resilient - keeps going when the going gets tough, remains optimistic in the face of challenges

Qualifications

• Excellent organizational and administrative skills
• Strong interpersonal and communication skills
• Proficient in Microsoft Office Suite
• Experience with project management tools
• Ability to prioritize and manage multiple tasks simultaneously
• Exceptional attention to detail
• Ability to handle confidential information with discretion

Skills

• Outstanding organizational and administrative skills
• Effective communication and interpersonal skills
• Advanced proficiency in Microsoft Office Suite
• Project management experience
• Ability to prioritize and manage multiple tasks simultaneously
• Exceptional attention to detail
• Confidentiality and discretion

Benefits

• Flexibility: Enjoy unlimited vacation, based on your location and business priorities. Hybrid working arrangements, and inclusive policies such as paid time off for voting, bereavement, and sick leave.
• Well-being: Access Confidential one-on-one therapy through our Employee Assistance Program, find support from our network of Wellbeing Champions and Gather Groups, and a calendar of monthly events and initiatives designed to help you thrive - Inside and Outside of work.
• Medical, life & disability insurance, retirement plan, lifestyle and other benefits*
• Sustainability: Benefit from paid time off for volunteering and donation matching.
• DEI: Participate in multiple DE&I groups for open involvement (e.g., Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, Women@Finastra).
• Career Development: Access online learning and accredited courses through our Skills & Career Navigator tool.
• Recognition: Be part of our global recognition program, Finastra Celebrates, and contribute to regular employee surveys to help shape Finastra and foster a culture where everyone is engaged and empowered to perform at their best.

Specific benefits may vary by location. At Finastra, each individual is unique, bringing their own ideas, thoughts, cultural beliefs, backgrounds, and experiences together. We learn from one another, embrace and celebrate our differences, and create an environment where everyone feels safe to be themselves. Be unique, be exceptional, and help us make a difference at Finastra!