Executive Assistant (IT)

Executive Assistant (IT)

Objective: To provide support and administrative assistance to the Corporate Vice Presidents, their divisions, the Senior Executive Assistant, and various areas throughout the company.

Responsibilities

• Support multiple vice presidents using a variety of project management, communication, and organizational skills.
• Manage an active calendar of appointments; plan, coordinate, and ensure the Vice President’s schedules are followed and respected.
• Work closely and effectively with the Vice President’s to keep well informed of upcoming commitments and responsibilities, following up appropriately.
• Gather and organize materials and coordinate internal/external arrangements for various meetings including arranging complex and detailed travel plans, itineraries, presentations and agendas, and compiling documents for travel-related meetings.
• Attend meetings, compose all actions of the meetings, and prepare formal minutes; collect and track agenda items and complete needed follow-up of these meetings for the appropriate Vice President.
• Manage several deliverables and smaller projects within the divisions.
• Cook up various elements of business projects and ensure they are getting delivered to the final stage.
• Provide regular updates to vice presidents and their directors, which often involve drafting, preparing, and proofing presentations, gathering data, and presenting information during meetings.
• Serve as a lead role in the drafting and execution of company-wide and field communications on behalf of the Vice Presidents. These include employee communications, complex and potentially confidential information, communications to our customers and field force.
• In addition, determine appropriate course of action, referral or response to customers’ and agents’ complaint correspondence on behalf of Vice Presidents.

Qualifications

• High school diploma or equivalent required.
• Minimum Five Years Of Administrative Experience Required.
• Experienced usage and program development skills in Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook, and Teams) required.
• Keyboarding Skills Of 65 Wpm With Accuracy Required.
• Basic math aptitude required.
• Willingness to pursue industry-related classes required.
• Preferred Associate’s or bachelor’s degree preferred.
• Familiarity with terminology and operations of the agricultural and insurance industries preferred.

Note

• This is a hybrid position working both remotely from the state of Michigan and within the Farm Bureau Center located in Lansing, Michgan.
• Farm Bureau offers a full benefit package including medical, dental, vision, and 401K.