Group Executive Assistant

About the role

We are seeking a highly organized and proactive Executive Assistant (EA) to support multiple leaders at Nscale, working closely with the Executive Assistant to the Partner on key projects and initiatives.

Responsibilities

• Calendar & Inbox Management: Handle complex scheduling across time zones and manage inbox, prioritizing and flagging critical matters.
• Operational Coordination: Track and manage action items from leadership meetings, ensuring follow-ups are completed and priorities progress on time.
• Meeting Preparation: Prepare agendas, reports, and decks for operational reviews, executive team sessions, and board updates.
• Travel & Logistics: Arrange domestic and international travel, including visas, itineraries, accommodation, and expenses.
• Documentation & Reporting: Draft and edit correspondence, presentations, and reports.
• Event & Project Support: Assist with leadership offsites, operational events, and cross-functional initiatives led by the team.
• Expenses & Budgets: Process expenses and assist with budget tracking as required.
• Forward Planning: Anticipate needs, resolve issues proactively, and create an environment where they can focus on strategic priorities.
• Work closely with lead EA on collaboration and projects.

Requirements

• 5+ years of experience as an EA supporting senior executives in fast-paced environments
• Discretion and sound judgment in handling sensitive information
• Exceptional organizational skills with outstanding attention to detail
• Proven ability to manage complex calendars and international travel
• Strong written and verbal communication; confident, professional, and approachable
• Adaptable, resilient, and calm under pressure; able to pivot quickly when priorities shift
• Experience in a start-up or scale-up environment is a plus
• Advanced proficiency in Google Workspace

Qualifications

• Advanced degree in Business Administration, Communications, or related field (not required)
• Proven ability to handle confidential information with discretion and integrity
• Experience with project management tools and software
• Ability to prioritize and manage multiple tasks simultaneously
• Excellent interpersonal and communication skills

Skills

• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office Suite
• Experience with Google Workspace

Benefits

• Medical, dental, and vision insurance
• Flexible paid time off
• Parenthood leave
• Roth 401(k) plan

Pay

The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs.

Schedule

Full-time position

Benefits Package

• Medical, dental, and vision insurance
• Flexible paid time off
• Parenthood leave
• Roth 401(k) plan

Contact Information

If you have any questions about this position, please contact [Contact Information].

Equal Opportunity Employer

Nscale is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law.