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Jobs · Administrative · New York

EXECUTIVE ASSISTANT, On-Site, Charlotte, NC

Compass Group USA · New York, NY · 1 mo ago
AdministrativeFull-time

About the role

This role is a key support position for the company working as the ‘right-hand’ to provide administrative and personal support to the CEO. The ideal candidate acts as an ambassador of the organization and exemplifies our company culture. This position will work in a very fast-paced environment and have an entrepreneurial approach to the daily management of our business.

Responsibilities

  • Manage all appointments by accessing the executive team calendars and send meeting requests directly from the CEO's account to attendees.
  • Arrange all travel logistics, including flights, cars, hotels, and dinners. Contact clients directly to schedule meetings in an order that enhances efficiency during business trips.
  • Independently compose letters and emails to clients and business associates, both from dictation and on your own initiative. Ensure that all commitments made in the correspondence are followed through.
  • Answer all calls, accurately relaying messages, and personally handle any requests whenever possible.
  • Schedule all recurring meetings with leadership teams. Create and circulate agendas accordingly. Secure arrangements for group meetings, hotels, meals, and activities. Negotiate and lead contracts as appropriate.
  • Attend meetings to take meeting minutes and supervise all deliverables, as requested.
  • Update all PowerPoint presentations that are used for executive team meetings, and various company update meetings ensuring that all information is current and accurate.
  • Perform basic office tasks such as filing, updating, and formatting PowerPoint presentations. Aid with People Hub and handle various other administrative duties and responsibilities.

Requirements

5+ years related experience supporting C-Suite executive or equivalent combination.
Bachelor's degree (BA/BS or equivalent experience)
Advanced proficiency and sophisticated skills for the following PC applications: MS Office (e.g., Word, Excel, PowerPoint, Teams, and Outlook)
Demonstrated experience with a suite of AI tools such as, Office 365, Chat GPT to increase efficiency of the role and assist various tasks and communications.

Qualifications

Proven Finance and Analytical Skills.

Skills

Valid driver’s license required.

Benefits

Medical
Dental
Vision
Life Insurance/AD
Disability Insurance
Retailer Plan
Flexible Time Off
Paid Parental Leave
Holiday Time Off (varies by site/state)
Personal Leave
Associate Shopping Program
Health and Wellness Programs
Discount Marketplace
Identity Theft Protection
Pet Insurance
Commuter Benefits
Employee Assistance Program
Flexible Spending Accounts (FSAs)

Pay

Commensurate with experience.

Schedule

Full-time, in-office position.

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