Executive Assistant (on-site)

Job Summary

TAKKION is seeking a highly organized, proactive, and professional Executive Assistant to provide strategic administrative support to multiple C-suite executives.

Responsibilities/Essential Functions

- Manage and coordinate confidential and complex executive calendars, ensuring priorities are aligned, and schedules are optimized. - Schedule internal and external meetings, board meetings, leadership sessions, strategic planning events, and follow-up actions. - Monitor calendar conflicts and proactively adjust schedules to maximize executive productivity. - Assist executives in managing priorities, deadlines, and key initiatives. - Track action items and ensure timely completion of commitments and deliverables. - Act as the office manager, ordering supplies, distributing mail, and other related duties. - Coordinate domestic travel arrangements, including flights, hotels, rental vehicles, and itineraries. - Prepare detailed travel schedules and support materials. - Manage expense reporting and reimbursement. - Resolve travel-related issues and schedule changes as needed. - Support planning and execution of Board of Directors meetings, leadership meetings, and executive events. - Coordinate meeting logistics, venues, catering, travel, and materials. - Prepare presentations, meeting packets, and executive communications. - Capture and distribute meeting notes, action items, and follow-up tasks as needed. - Handle highly confidential and sensitive business information with the utmost discretion. - Maintain executive files, records, and correspondence. - Draft and edit communications, presentations, reports, and other business documents. - Assist with special projects and strategic initiatives assigned. - Maintain professional communication with employees, customers, board members, vendors, and business partners. - Foster strong working relationships across all levels of the organization. - Other duties as needed or assigned.

Education & Experience Requirements

- Associate's degree or equivalent professional experience. - Minimum 5 years of experience supporting senior executives, business leaders, or C-suite executives. - Strong proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams. - Excellent organizational, time management, and multitasking skills. - Outstanding written and verbal communication skills. - Demonstrated ability to handle confidential information with professionalism and discretion. - Ability to travel as required.

Work Environment/Physical Requirements

The physical demands of the role are generally light and primarily aligned with office-based work unless visiting operational facilities/sites. Specific requirements include: - Extended periods of sitting at a desk and working on a computer or other digital devices. - Frequent use of hands for typing, writing, and handling office equipment. - Occasional walking during on-site visits to different areas within the organization. - Active listening and clear speech are essential for effectively supporting and coaching leaders and employees. - Ability to lift, carry, or move up to 25 pounds - Ability to wear all required personal protective equipment as required - Exposure to varying weather conditions, including extreme heat, cold, rain, and wind if on location - Travel up to 25%

Location

Centennial, CO

FLSA Status

Exempt

Employment Type

Full-time

TAKKION is an Equal Opportunity Employer.