Executive Assistant (Onsite)

Responsibilities

• Serve as the primary point of contact for the Executive Leadership team, managing schedules and communications.
• Prepare agendas, materials, and minutes for Board of Directors, Advisory Council, and committee meetings.
• Cook up public notices, travel arrangements, and special projects.
• Maintain agency records in compliance with federal and state requirements.
• Supervise front desk operations and clerical staff.
• Oversee office logistics including supplies, mailings, and conference room scheduling.
• Aid with website updates and other administrative tasks as needed.

Requirements

• Minimum 7 years supporting high-level executives.
• Bachelor’s degree preferred.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proven ability to maintain confidentiality and handle sensitive information.
• Leadership skills to supervise clerical staff and foster effective working relationships.
• Reliable transportation for occasional travel and ability to lift up to 10 lbs.

Pay

USD24 - USD28.84 per hour + Full benefits once converted perm

Schedule

8:30am to 5pm, Monday to Friday

Location

St. Petersburg, FL 33702 (Onsite only)