EXECUTIVE ASSISTANT, On-Site, Charlotte, NC

About the role

This role is a key support position for the company working as the ‘right-hand’ to provide administrative and personal support to the CEO. The ideal candidate acts as an ambassador of the organization and exemplifies our company culture. This position will work in a very fast-paced environment and have an entrepreneurial approach to the daily management of our business.

Responsibilities

• Manage all appointments by accessing the executive team calendars and send meeting requests directly from the CEO's account to attendees.
• Arrange all travel logistics, including flights, cars, hotels, and dinners. Contact clients directly to schedule meetings in an order that enhances efficiency during business trips.
• Independently compose letters and emails to clients and business associates, both from dictation and on your own initiative. Ensure that all commitments made in the correspondence are followed through.
• In the CEO's absence, answer all calls, accurately relay messages, and personally handle any requests whenever possible.
• Schedule all recurring meetings with leadership teams. Create and circulate agendas accordingly. Secure arrangements for group meetings, hotels, meals, and activities. Negotiate and lead contracts as appropriate.
• Attend meetings to take meeting minutes and supervise all deliverables, as requested.
• Update all PowerPoint presentations that are used for executive team meetings, and various company update meetings ensuring that all information is current and accurate.
• Perform basic office tasks such as filing, updating, and formatting PowerPoint presentations. Aid with People Hub and handle various other administrative duties and responsibilities.

Requirements

5+ years related experience supporting C-Suite executive or equivalent combination. Bachelor's degree (BA/BS or equivalent experience).

Education and Experience

• Advanced proficiency and sophisticated skills for the following PC applications: MS Office (e.g., Word, Excel, PowerPoint, Teams, and Outlook)
• Demonstrated experience with a suite of AI tools such as, Office 365, Chat GPT to increase efficiency of the role and assist various tasks and communications.
• Proven Finance and Analytical Skills.

Benefits

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Retail Plan
• Flexible Time Off
• Paid Parental Leave
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Location

This position is based out of our corporate office in Charlotte, NC and in-office position requiring a minimum of 3-5 days a week in person.