EXECUTIVE ASSISTANT, On-Site, Charlotte, NC
About the role
This role is a key support position for the company working as the ‘right-hand’ to provide administrative and personal support to the CEO. The ideal candidate acts as an ambassador of the organization and exemplifies our company culture. This position will work in a very fast-paced environment and have an entrepreneurial approach to the daily management of our business.
Responsibilities
- Manage all appointments by accessing the executive team calendars and send meeting requests directly from the CEO's account to attendees.
- Arrange all travel logistics, including flights, cars, hotels, and dinners. Contact clients directly to schedule meetings in an order that enhances efficiency during business trips.
- Independently compose letters and emails to clients and business associates, both from dictation and on your own initiative. Ensure that all commitments made in the correspondence are followed through.
- Answer all calls, accurately relay messages, and personally handle any requests whenever possible.
- Schedule all recurring meetings with leadership teams. Create and circulate agendas accordingly. Secure arrangements for group meetings, hotels, meals, and activities. Negotiate and lead contracts as appropriate.
- Attend meetings to take meeting minutes and supervise all deliverables, as requested.
- Update all PowerPoint presentations that are used for executive team meetings, and various company update meetings ensuring that all information is current and accurate.
- Perform basic office tasks such as filing, updating, and formatting PowerPoint presentations. Aid with People Hub and handle various other administrative duties and responsibilities.
Requirements
5+ years related experience supporting C-Suite executive or equivalent combination. Bachelor's degree (BA/BS or equivalent experience).
Education and Experience
- Advanced proficiency and sophisticated skills for the following PC applications: MS Office (e.g., Word, Excel, PowerPoint, Teams, and Outlook)
- Demonstrated experience with a suite of AI tools such as, Office 365, Chat GPT to increase efficiency of the role and assist various tasks and communications.
- Proven Finance and Analytical Skills.
Licenses
Valid driver’s license required.
Location
This position is based out of our corporate office in Charlotte, NC and in office position requiring a minimum of 3-5 days a week in person.
Benefits
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Retail Plan
- Flexible Time Off
- Paid Parental Leave
- Holiday Time Off (varies by site/state)
- Personal Leave
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
Qualifications
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Application
Applications are accepted on an ongoing basis.
Compass Healthcare Maintains a Drug-Free Workplace
Req ID: 1540031
Contact
Compass Healthcare