Executive Assistant & Office Manager

Roles and Responsibilities

• Provide executive support for the CEO, Chief Growth Officer, and VP of Engineering
• Manage complex calendars, travel logistics, and meeting preparation across three senior leaders
• Serve as a reliable point of contact between executives and stakeholders, handling communications with professionalism and discretion
• Cook up and prepare materials for executive meetings, board preparation, and company offsites
• Establish new—and improve existing—administrative systems and processes
• Make recommendations with regard to time management, prioritization, delegation, and organization
• Aid with ad hoc projects, events, and travel arrangements as needed
• Own day-to-day NYC office operations
• Partner with Finance and People Ops on expense reporting and budget tracking for office costs
• Build and manage relationships with building management, service providers, and office vendors
• Anticipate operational needs and proactively solve problems before they surface
• Coordinate desk setup, badge access, and first-day logistics for new NYC employees
• Plan and execute in-office events and team gatherings at NYC HQ

Skills

• 5+ years as an executive assistant, ideally in a fast-paced startup or tech environment
• Experience managing office operations, vendor relationships, or facilities
• Exceptional organizational skills, impeccable attention to detail and strong written and verbal communication; able to represent executives professionally
• High EQ and discretion when handling sensitive information
• Proactive problem-solver who anticipates needs before they become issues
• Comfortable in ambiguity and able to context-switch rapidly
• Profound proficiency with Google Workspace, Slack, and common project and calendar tools
• Embraces AI tools as part of day-to-day work — using them to draft correspondence, prep materials, and handle research faster, with a curiosity for finding new ways to save time
• Experience booking international travel and managing multi-timezone scheduling