Executive Assistant & Office Manager

About the role

Personify Health created the first and only personalized health platform—bringing health plan administration, holistic wellbeing solutions, and comprehensive care navigation together in one place. We serve employers, health plans, and health systems with data-driven solutions that reduce costs while improving health outcomes. This role is on‑site in Tempe, AZ.

Responsibilities

• Oversee day‑to‑day operations of the Tempe office while providing administrative and executive support that helps leaders and teams work efficiently and effectively.
• Serve as a key resource for office operations, executive coordination, workplace logistics, and special projects.
• Manage complex, shifting calendars for two or more executive leaders, proactively resolving conflicts and prioritizing time against business‑critical meetings.
• Coordinate domestic and international travel (flights, hotels, ground transport) and prepare detailed itineraries.
• Serve as first point of contact for internal and external stakeholders reaching out to assigned executive leadership.
• Plan and coordinate leadership team meetings, offsites, and QBRs (agendas, logistics, materials, follow‑ups).
• Process expense reports and manage T&E compliance for executive leaders.
• Exercise sound judgment and discretion with confidential/sensitive business and personnel information.
• Partner with other EAs across the team to coordinate scheduling and events including leadership meetings, client visits, and cross‑functional gatherings.
• Serve as the primary onsite contact for the Tempe office, creating a welcoming and professional environment for employees, candidates, clients, and visitors.
• Oversee day‑to‑day operations of the office, ensuring workspaces and common areas are organized, well maintained, and ready to support collaboration.
• Partner with building management, concierge services, maintenance teams, and cleaning vendors to ensure the office operates efficiently and any facility needs are addressed promptly.
• Keep kitchens, break areas, and common spaces clean, stocked, and inviting, including oversight of dishwashers, supplies, and daily upkeep.
• Order and maintain office, kitchen, and breakroom supplies while managing inventory and vendor relationships.
• Receive and distribute mail, packages, and deliveries, and manage outgoing mail using the office postage system.
• Communicate planned building maintenance and office updates to onsite staff, ensuring timely awareness and minimizing disruptions to day‑to‑day operations.
• Coordinate interview logistics for in‑person candidates, including scheduling, travel arrangements, and onsite visit coordination.
• Partner with Human Resources and IT to ensure the office