Executive Assistant & Office Manager

About the role

We are seeking an experienced, highly organized, and proactive Executive Assistant and Office Manager to support our CEO, COO, and Chief Medical Officer while also owning the day-to-day management of our Boston headquarters.

Responsibilities

• Provide direct administrative support to Form Health’s CEO, COO, and Chief Medical Officer
• Manage complex calendars, including scheduling across multiple time zones and prioritizing high-impact meetings
• Cover travel, logistics, expense reports, and preparation materials for executive meetings
• Act as a liaison between executives and internal/external stakeholders, ensuring timely, professional communication
• Prepare agendas, presentations, briefing materials, and follow-ups for leadership meetings, board meetings, and company-wide events
• Support Executive Team meetings through meeting preparation, facilitation, action-item tracking, follow-up, and documentation of responsibilities
• Avoid project management tasks and track action items to completion
• Cover coordination of executive offsites, virtual events, and strategic planning sessions, including booking facilities, facilitators, vendors, and logistics
• Anticipate operational needs, solve problems independently, and remove barriers to executive effectiveness
• Handle sensitive information with discretion and confidentiality
• Deliver one-off project support as needed
• Own day-to-day management of Form Health’s Boston headquarters, ensuring the office is clean, organized, welcoming, and ready for employees, executives, guests, and visitors
• Maintain the Boston office to a high standard, proactively identifying and resolving facilities, supply, maintenance, and employee-experience needs
• Coordinate facilities issues with the landlord, building management, maintenance vendors, cleaning services, and other service providers
• Serve as the primary point of contact for Boston office operations, including office access, guest experience, supplies, conference rooms, mail, deliveries, and general workplace needs
• Handle incoming mail and deliveries to the Boston office, including routing items to the appropriate teams and coordinating virtual or offsite scanned mail as needed
• Support a positive employee and visitor experience that reflects Form Health’s values of compassion, integrity, and impact
• Foster a culture of organization, efficiency, and alignment across the executive team and Boston office

Requirements

• 5+ years of experience as an Executive Assistant supporting senior leaders; healthcare, digital health, or high-growth startup experience preferred
• Experience working in a remote-first or hybrid environment with distributed teams
• Mastery of Google Workspace, Slack, Zoom, and project management tools
• Impeccable organizational skills with the ability to manage competing priorities under pressure
• Excellent written and verbal communication skills
• Proactive, solutions-oriented, and calm under pressure
• Passion for Form Health’s mission to make evidence-based obesity care accessible and stigma-free
• Ability to thrive in a fast-paced, ambiguous, and mission-driven environment

Qualifications

• Strong interpersonal and communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite
• Experience with project management tools
• Ability to prioritize and manage multiple tasks simultaneously
• Knowledge of office management best practices

Skills

• Exceptional organizational and time management skills
• Strong problem-solving abilities
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Experience with project management tools
• Ability to work independently and as part of a team

Benefits

• Competitive salary and equity in a high growth start-up
• Comprehensive health benefits (medical, dental, vision)
• 401k program
• Flexible work schedules and paid time off
• Paid parental leave

Pay

Base Annual Salary: $90,000 - $110,000 USD

Schedule

This is a hybrid role for someone who is equally comfortable providing high-level executive support and ensuring that a physical office runs smoothly, professionally, and consistently. The right candidate will be a strong operator who anticipates needs, solves problems independently, maintains a welcoming and well-functioning office environment, and helps senior leadership stay focused, organized, and operating at peak effectiveness.