Executive Assistant & Office Manager
About the role
At Guardian Restoration Partners, we are on a mission to build the most impactful restoration business in the industry. Our network of “Guardians” helps property owners in crisis rebuild their lives after devastating events like water, fire, and mold damage. As part of our team, you’ll be contributing to a company that values results, integrity, and putting customers first.
Guardian is a high-growth, private equity-backed company building a national platform in the restoration and field services industry. Through a focused acquisition strategy and strong organic growth, we are creating a best-in-class organization that combines local market expertise with the scale, systems, and discipline of a national platform. We are a passionate group of professionals committed to preserving the legacy of small and medium-sized businesses while accelerating their growth. We bring deep expertise and a hands-on approach to support our partners, expand the Guardian network, and make a lasting, positive impact across every organization.
Responsibilities
Calendar Management: Orchestrate complex calendars for the Executive Team, ensuring alignment with organizational priorities and business goals. Anticipate scheduling conflicts, prioritize time-sensitive engagements, and maintain a seamless flow of executive commitments.
Meeting Preparation and Follow-Up: Support executive-level meetings by preparing detailed agendas, presentations, and briefing materials well in advance. Capture key decisions, track follow-up actions, and coordinate with stakeholders to ensure deliverables are completed on time.
Communication Liaison: Serve as the point of contact between the Executive Team and internal teams, external partners, and clients as needed. Draft professional correspondence, ensure consistent messaging, and maintain confidentiality while managing sensitive communications.
Travel Coordination: Plan and manage intricate travel itineraries for the Executive Team, balancing logistical efficiency with executive preferences. Ensure seamless coordination of accommodations, transportation, and meeting schedules.
Special Projects and Initiatives: Partner with executives on high-impact projects, providing administrative and organizational support to meet critical deadlines. Collaborate cross-functionally to drive successful execution and completion of initiatives aligned with business objectives.
Office Operations Oversight: Ensure the efficient operation of the office environment by managing vendor relationships, office supplies, and facilities services. Proactively address issues to maintain a productive workspace for all employees.
Event Coordination: Creatively plan and execute office events and initiatives that foster a collaborative and positive work culture. Manage logistics for team-building activities, holiday celebrations, and leadership offsites.
Light IT Support: Ensure desk setups are working properly and coordinate with the outsourced IT vendor on more complex requests.
Qualifications
Bachelor's degree or equivalent combination of education and relevant experience.
8+ years of experience providing high-level executive support, with at least 4 years supporting C-suite executives.
Proven ability to manage complex scheduling, travel coordination, and executive communications in a fast-paced, high-growth environment.
Experience managing logistics for company events, including leadership offsites, holiday celebrations, team-building activities, and other initiatives that foster collaboration and strengthen organizational culture.
Strong project management experience, with demonstrated success in overseeing office buildouts and managing cross-functional initiatives from inception to completion.
Excellent relationship-building and stakeholder management skills, with the ability to act as a trusted partner to senior leadership and external vendors.
Exceptional organizational and problem-solving skills, with a keen attention to detail and the ability to prioritize competing demands effectively.
Proficiency with Microsoft Office Suite, including Teams, SharePoint, Outlook, PowerPoint, Excel, and related collaboration tools.
Experience working in private equity, startup, or high-growth environments is a plus.
Skills
Strong business acumen and organizational insight to anticipate executive needs and align support with company priorities.
Exceptional communication and interpersonal skills, with the ability to influence, collaborate, and build strong relationships across all levels of the organization.
Creative and proactive problem-solving and decision-making abilities, particularly when navigating complex scheduling, event planning, competing priorities, or time-sensitive situations.
Operational excellence in process improvement and project management, with a proven track record of delivering results in dynamic environments.
Adaptability and resilience, with the ability to stay focused, flexible, and solutions-oriented in a fast-paced environment.
High emotional intelligence and discretion, fostering trust and confidentiality in interactions with executives, teams, and external stakeholders.
Total Rewards
Health, Dental, and Vision Insurance
401(k) plan with company match
Paid Time Off (Vacation, Sick Days, Personal Days)
Compensation
The anticipated application deadline is July 15th, though that date may change depending on the volume of qualified resumes we receive by that time.
For this position, the base salary pay range is $85,000 to $110,000, plus eligibility for an annual bonus. Actual compensation will depend upon an individual’s skills, experience, qualifications, location, and other relevant factors. The salary range is subject to change and may be modified at any time.