Executive Assistant & Office Manager

About the role

The Executive Assistant & Office Manager will provide administrative support to the CEO, coordinate internal administrative systems, manage organizational logistics, and serve as the central point for office-wide needs.

Responsibilities

• Supporting the CEO with scheduling, travel planning, expense reporting, signing of checks and other documentation, and preparation of meeting materials
• Cooking logistics for board and senior team meetings, including preparation of agendas, materials, minutes, and follow-up documentation
• Attending and taking notes at key meetings as needed by the CEO
• Coordinating and maintaining systems, supplies, and workflows that enable team productivity and communication
• Managing general office operations, including bank deposits and IRA reports, supply ordering, contact lists, conference logistics, annual subscriptions and dues, equipment maintenance, mail handling (incoming and outgoing), voicemail system, printers and other office equipment, and vendor relationships for office needs
• Facilitating internal communications and organizational calendar management to support operational alignment
• Serving as the point of contact for administrative inquiries and coordinating logistics for internal meetings and external visitors
• Other duties as assigned

Qualifications

• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Calendar and scheduling software proficiency
• Experienced with Office 365 programs
• Able to work independently and quick problem-solving
• Customer Service and interpersonal skills
• Able to learn and adapt new programs/software as needed
• High level of discretion and professionalism

Preferred Qualifications

• Experience with board or executive support
• Experience with tech and equipment maintenance
• Experience in entertainment/events industry

What We're Looking For

In addition to relevant experience, we’re looking for a colleague who:

• Bridges a spirit of curiosity, creativity, and openness
• Communicates with clarity, honesty, and care
• Thrives in a collaborative, relationship-centered team
• Shares our commitment to equity, inclusion, and anti-racism
• Is excited to learn, grow, and imagine new ways forward

Our Workplace Culture

We create a workplace where you can bring your full self, feel supported, and know your contributions matter. Our values are Imagination, Connection, Equity, Transparency, and Discovery.