Executive Assistant New San Francisco, California, United States

About the role

Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.

Take a proactive approach to identify and solve potential challenges related to scheduling, travel, and other daily activities before they arise.

Understand the nature of our firm’s work, how the leadership team functions, and your role in facilitating that work to seamlessly coordinate with other executive assistants across the firm globally.

Collaborate with the U.S. administrative team and the local Office Manager to coordinate travel bookings and process expenses.

Build strong rapport with Partners and client contacts.

Respond to emails and requests in a timely fashion, including outside of standard work hours, as needed.

Prioritize and manage multiple projects simultaneously and follow through on all associated details.

Participate in continuing education and training opportunities provided by the firm.

Possess keen awareness of business strategies and act as project manager where necessary for your Partners’ client teams, coordinating specific team assignments and projects.

Identify and execute areas of improvement and increase administrative efficiencies.

Proof documents, edit presentations and assist with other preparations for Partners’ meetings.

Provide support and coverage to the Office Manager or other administrative staff as needed.

Maintain strong internal relationships with the U.S. and international Brunswick teams.

Perform related duties as assigned.

Responsibilities

• Manage complex calendars and provide strategic administrative support to increase efficiencies and productivity of the assigned Partners.
• Proactively identify and solve potential challenges related to scheduling, travel, and other daily activities.
• Coordinate travel bookings and process expenses.
• Build strong rapport with Partners and client contacts.
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as needed.
• Prioritize and manage multiple projects simultaneously and follow through on all associated details.
• Participate in continuing education and training opportunities provided by the firm.
• Possess keen awareness of business strategies and act as project manager where necessary for your Partners’ client teams, coordinating specific team assignments and projects.
• Identify and execute areas of improvement and increase administrative efficiencies.
• Proof documents, edit presentations and assist with other preparations for Partners’ meetings.
• Provide support and coverage to the Office Manager or other administrative staff as needed.

Requirements

Minimum seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment.

Strong verbal and written communication skills.

Strong project management experience.

Detail-oriented.

Ability to manage schedules seamlessly across time zones (domestic and international).

Client service orientation, exhibit discretion with confidential client matters.

Work well independently and strategically as a team player.

Multi-tasker who exercises keen time management skills.

Resourceful, problem solver.

Absolute professionalism, specifically when dealing with senior business figures.

Possess a “think on your feet” ability and showcase impeccable judgment.

High emotional intelligence and strong personal impact.

Take on challenges readily and bring a truly proactive approach to duties.

Swift to adapt to various personalities and situations.

Bachelor’s Degree preferred.

Intermediate to Advanced software skills, including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); email and calendar management; travel and expense management tools; video conferencing systems.

While Not Required, The Following Would Be a Plus: Experience working in a global corporate/firm setting, Communications or consulting/client services industry knowledge and business acumen, A sense of humor.

Qualifications

Minimum seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment.

Strong verbal and written communication skills.

Strong project management experience.

Detail-oriented.

Ability to manage schedules seamlessly across time zones (domestic and international).

Client service orientation, exhibit discretion with confidential client matters.

Work well independently and strategically as a team player.

Multi-tasker who exercises keen time management skills.

Resourceful, problem solver.

Absolute professionalism, specifically when dealing with senior business figures.

Possess a “think on your feet” ability and showcase impeccable judgment.

High emotional intelligence and strong personal impact.

Take on challenges readily and bring a truly proactive approach to duties.

Swift to adapt to various personalities and situations.

Bachelor’s Degree preferred.

Intermediate to Advanced software skills, including but not limited to: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); email and calendar management; travel and expense management tools; video conferencing systems.

While Not Required, The Following Would Be a Plus: Experience working in a global corporate/firm setting, Communications or consulting/client services industry knowledge and business acumen, A sense of humor.

Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Email and calendar management
• Travel and expense management tools
• Video conferencing systems

Benefits

The successful applicant will be eligible for the following compensation and benefits package:

• Base Pay: The annual base compensation range for this role is $90,000-$115,000. The base pay offered will be determined by factors including experience, skills, training, office location, certifications, and education.
• Bonus Eligibility: Annual discretionary bonus contingent upon individual and firm-wide performance.
• Medical, Dental, and Vision insurance.
• Disability insurance.
• Employee assistance program.
• Flexible spending account.
• Health savings account.
• Life insurance.
• Commuter Benefits.
• Generous Paid Time Off: 25 vacation days and 10 days sick leave, as well as 11 paid company holidays.
• Firm-sponsored 401(k) Plan with 3% automatic company contribution of base and bonus with an additional 1.5% profit share– immediate vesting.
• Career training and development opportunities.
• Employee discounts.
• Office Policy: At Brunswick, our work is a craft that thrives in teaching environments – whether in our offices or on-site with clients – through real-time observation, collaboration, human connection, clear guidance and by challenging one another to keep getting better. Our policy is that our team members are in person – either in the office or on-site with clients – at least four days each week.