Executive Assistant

Koniag Emerging Technologies, LLC, a Koniag Government Services company, is seeking an Executive Assistant with a secret security clearance to support KET and our government customer at Picatinny Arsenal, NJ for a future new business opportunity.

About the role

The Contractor shall provide a broad range of executive support to the Executive Staff of PM CAS, including office management, project execution, and administrative functions.

Responsibilities

• Provide executive support to Executive Staff with office management responsibilities, including care of personnel records.
• Execute projects requiring research and preparation of briefing charts and other presentation materials.
• Perform all executive administrative support functions and associated managerial tasks for the Executive Staff.
• Attend regular Executive Staff meetings, as required, and take meeting minutes as directed.
• Coordinate various meetings and appointments on sensitive issues for Executive Staff review and approval.
• Analyze the need for, and coordinate resources, personnel, services, supplies, equipment, and facilities maintenance for effective operation of the Executive Staff suites.
• Relay Executive Staff direction, task PM CAS staff with necessary action, and follow through to ensure timely delivery of support.
• Analyze the need for procedures, suggest approaches, implement processes, and inform the Executive Staff.
• Support staff actions, determine status, prioritize events, and provide comprehensive status briefs to PM, DPM, and Executive Staff as necessary.
• Develop plans and information supporting Executive Staff participation in conferences, appearances, and presentations.
• Contact proponent parties, including representatives of host governments and organizations, to identify issues and research background for Executive Staff awareness.
• Schedule appointments, coordinate meetings and conferences (on-site and off-site).
• Make travel arrangements, including rental car, hotel, and flight reservations, and complete travel orders/vouchers in the Defense Travel System (DTS).
• Coordinate and facilitate video-teleconferences as required.
• Develop read-ahead schedules, confirm receipt of read-ahead documents, provide pre-briefs, and answer questions pertaining to events and activities.
• Handle telephone calls, messages, short-fused taskers, and office itineraries, including requests for aircraft, ground transportation, accommodations, briefings, and socials.
• Review outgoing correspondence for consistency with policy, regulations, content, grammar, punctuation, and format.
• Review, update, and advise staff on various meSpace staffing packages for compliance with AR 25-50.
• Draft correspondence on a variety of topics.
• Handle classified materials and matters of confidentiality and sensitivity.
• Compile a weekly Executive Summary (EXSUM) for submission to PM CAS leadership.

Support personnel may not work remotely; support shall be provided on-site 100% each week.

Requirements

• Ability to obtain and maintain a Secret clearance.

Benefits

• Competitive compensation.
• Health, dental, and vision insurance.
• 401K with company matching.
• Flexible spending accounts.
• Paid holidays.
• Three weeks paid time off.
• Additional benefits as part of an extraordinary benefits package.