Executive Assistant
KOAT-TV, the Hearst Television-owned ABC affiliate in Albuquerque, NM, is seeking an Executive Assistant to provide critical support to the President/General Manager.
About the role
This position performs confidential assignments, coordinates daily operations of the department, and handles administrative duties. It also serves as the bridge of communication between the station President/General Manager, internal departments, and the community, demonstrating leadership to maintain credibility, trust, and support with senior management and staff.
Responsibilities
- Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations; exercises confidentiality, resourcefulness, and creativity in responding to internal and external inquiries.
- Maintains Outlook Calendar and coordinates meetings with excellent organization of the administrative office.
- Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate.
- Addresses viewer concerns and problem-solves when needed.
- Works with corporate HR team to generate employee contracts.
- Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
- Learns various systems to pull daily, weekly, and monthly reports; prepares specialized reports as needed.
- Oversees and coordinates logistics for key KOAT initiatives and community partnerships.
- Maintains current list of contacts and confidential business files (hard copy and electronic).
- Works with others on the FCC Public File and necessary reports.
- Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
- Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans.
- Coordinates all station meetings for equipment needs, staff notification, and setup.
- Completes other duties as assigned by the President/General Manager.
- In-person attendance is required.
Requirements
- At least three years of experience providing support to C-level executives or senior officers, or an equivalent combination of related education and experience, including military experience.
- Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to support executive-level management.
- Proficient with software applications such as Outlook, Word, Excel, and PowerPoint.
Qualifications
- Excellent interpersonal and communication skills.
- Accuracy and attention to detail.
- Strong organizational aptitude and expertise coupled with dedication.
- Strong grammar and writing skills.
- Ability to work effectively and confidentially with a diverse workforce.
- Adaptability to changing work requirements and ability to multitask.
- High degree of professional integrity and strong client service orientation.
- Ability to prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often with tight deadlines.
- Eagerness to learn the broadcasting industry, prepare reports, and evaluate data.
- Positive, enthusiastic contributor.
Benefits
- Medical, dental, and vision coverage.
- 401(k) matching.
- Emotional wellness support.
- Paid time off.
- Paid parental leave.
- LGBTQ+ health services.
- Additional benefits to meet your and your family's needs.
About Us
Hearst Television (HTV) owns and/or operates 35 television and two radio stations serving 27 media markets across 39 states reaching nearly 25 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.