Executive Assistant

About the role

At Valley Bank, we believe in people's growth potential. We invest in it, protect it, and focus it. For nearly 100 years, we've been the relationship bank clients from every industry turn to for expertise, strategies, and advice—building trust that fuels every goal. With over $60 billion in assets, 3,800 experts, and more than 200 consumer branches and commercial banking offices across the U.S., Valley is the leading relationship bank built for growth.

The Executive Assistant provides comprehensive support to multiple executives, handling projects and processes requiring the highest level of discretion and judgment.

Responsibilities

• Manage correspondence and prepare meeting materials for key internal and external meetings.
• Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other materials in support of organizational objectives.
• Regularly communicate with executives, internal partners, and external parties to ensure they are prepared for meetings and events.
• Handle sensitive matters with a high level of confidentiality and discretion.
• Organize and maintain confidential data and information with the utmost integrity.
• Prepare expense reports, process invoices, and monitor budgets for supported areas.
• Perform general office duties such as ordering supplies, maintaining records management systems, and assisting with daily operations.

Requirements

• High School Diploma or GED equivalent.
• A minimum of 8 years of experience supporting Executives.

Skills

• Ability to work fast and accurately under pressure while maintaining a professional disposition.
• Impeccable organizational and time management skills with the ability to adapt and juggle multiple priorities effectively.
• High proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, and Teams).
• A proactive and solution-oriented mindset, anticipating needs and taking initiative.
• High level of interpersonal skills and professionalism to interact with all levels of executives, both internally and externally, as well as Board members.
• Ability to perform administrative duties using independent judgment, personal initiative, and resourcefulness.
• Strong project management skills.
• Excellent communication skills (both verbal and written).
• High level of integrity and the ability to maintain confidentiality with sensitive information.
• Excellent phone and customer service skills.

Preferred Qualifications

• Associate's degree in office management or a related field.