Executive Assistant

About the role

As an Executive Assistant at Hackensack Meridian Health, you will support executives by handling administrative functions to free up their time for high-level responsibilities. Our team members are the heart of what makes us better, fostering a culture of connection, collaboration, and community impact.

Responsibilities

• Schedule appointments, meetings, or conferences using interdepartmental and hospital-wide computerized scheduling systems.
• Prioritize, screen, and transfer calls; record and deliver messages to appropriate personnel.
• Coordinate special projects, compose memos, transcribe notes, and research and create presentations.
• Generate reports, manage multiple projects, and prepare and monitor invoices and expense reports.
• Prepare and file routine and advanced correspondence, including letters, memoranda, and reports.
• Handle a variety of office situations and conflicts related to clerical and administrative functions.
• Review and distribute daily mail correspondence to appropriate personnel.
• Order office supplies and maintain inventory.
• Maintain up-to-date departmental manuals and files.
• Assist with compiling and developing the annual budget.
• Manage confidential and time-sensitive material.
• Adhere to HMH organizational competencies and standards of behavior.
• Perform physical tasks such as lifting a minimum of 10 lbs., pushing and pulling a minimum of 15 lbs., and standing for at least 1 hour per day.
• Other duties and projects as assigned.

Requirements

• High School diploma, general equivalency diploma (GED), or equivalent programs.
• Minimum of 10 years of experience in a related field.
• Minimum of 2 years of experience working for top-level executives.
• Bachelor’s degree may substitute for some of the required experience.
• Excellent written and verbal communication skills.
• Proficient computer skills, including Microsoft Office and Google Suite platforms.
• Strong problem-solving and organizational skills with attention to detail.
• Ability to prioritize and work independently on a variety of tasks.
• Ability to take initiative and handle stressful situations.

Preferred Qualifications

• Associate’s or Bachelor’s degree.

Pay

The posted rate of pay for this role is a reasonable good faith estimate of the minimum base pay, starting at $35.17 per hour. The final offer may vary based on factors such as labor market data, experience, education, certifications, skills, geographic location, internal equity, and budget considerations. Some positions may also be eligible for shift differentials, performance-based incentives, bonuses, or commissions.

Benefits

Hackensack Meridian Health offers a comprehensive benefits package for full-time and part-time (20+ hours/week) employees, including:

• Health, dental, and vision coverage.
• Paid leave.
• Tuition reimbursement.
• Retirement benefits.