Executive Assistant - Integrated Solutions

Elbit America is a leading provider of high-performance products, system solutions, and support services focusing on the defense, homeland security, commercial aviation, and medical instrumentation markets. With facilities throughout the United States, Elbit Systems of America is dedicated to supporting those who contribute daily to the safety and security of the United States.

About the role

The Executive Assistant will provide high-level administrative support for the Fort Worth site Integrated Solutions SVP, General Manager, and Leadership team. Acting as a gatekeeper to manage calendars, travel, communication, and confidential information.

Responsibilities

• Calendar & Email Management: Coordinating, prioritizing, and managing complex, fast-changing schedules and calendars
• Global Calendar Management: Coordinating meetings across multiple time zones, often balancing "Time Tetris" to accommodate stakeholders in Israel and the Americas
• Travel Logistics: Booking flights, accommodations, and managing detailed itineraries, including expense reports
• Cross-Border Logistics: Managing complex international travel, including obtaining visas, tracking passport validity, and ensuring compliance with the Foreign Clearance Guide if in a defense or government context
• Communication Liaison: Acting as the primary point of contact, screening calls, and drafting correspondence on behalf of leadership
• Meeting Coordination: Organizing, scheduling, and logistics management to include escorting foreign visitors onsite
• Office Management: Overseeing administrative procedures, supporting hiring processes, interviews, and onboarding of new employees
• Provide support/back-up assistance to cover other Executive Assistants when they are out of the office
• Generate letters, memos, and other documents
• Organize weekly, monthly, and quarterly review presentations
• Prepare documents for signature
• Create and maintain visit requests and contact reports
• Order and distribute office supplies for the department
• Represent the company in a courteous and professional manner
• Perform other duties as assigned

Requirements

• While a bachelor’s degree is often preferred, extensive administrative experience is usually required
• Excellent written and verbal communication skills
• Strong organizational and prioritization skills
• Ability to excel with time management and execute tasks efficiently
• Ability to network and be a team player
• Technologically skilled and proficient in Microsoft Office
• Some travel may be required as designated by the Executive (1-2 times per year)

While performing duties of this job, the employee may or may not be frequently or occasionally required to:

• Stand, walk, sit, climb or balance, stoop, kneel, crouch, talk, or hear
• Climb stairs or ride elevators
• Lift and/or move up to 25 pounds
• Use close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus
• Manipulate keyboard or otherwise have access to computer, telephone, and hand-held devices
• Be exposed to outside weather conditions while going in and out of office buildings
• Be exposed to a moderate noise level, usually in warehouse settings
• Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments

Work is usually conducted in an office environment.

Benefits

• Most locations offer a 9/80 schedule, providing every other Friday off
• Competitive compensation & 401(k) program
• Robust medical, dental, vision, & disability coverage with qualified wellness discounts
• Basic Life Insurance and Additional Life & AD&D Insurances available
• Flexible Vacation & PTO
• Paid Parental Leave
• Generous Employee Referral Program
• Voluntary Benefits Available: Longer Term Care, Legal, Identity Theft, Pet Insurance, and more
• Voluntary Tricare Supplement available for military retirees