Executive Assistant

Job Responsibilities

• Cook up detailed itineraries for travel plans
• Manage the Travel Planner for the Chairman & CEO
• Update and maintain business and personal calendars
• Create and update daily checklists for the Chairman & CEO
• Coordinate travel arrangements for trade shows, conferences, family trips, and other functions
• Support customer visits, Advisory Board, VIP guests, or family visitors (including meals, lodging, transportation, and other host responsibilities)
• Collect and submit expense reports for the Chairman & CEO
• Manage personal and household-related logistics
• Provide Level 1 IT support for the Chairman & CEO and family members
• Aid in personal and professional projects and interests of the Chairman & CEO
• Support other Senior Management with administrative needs
• Perform related duties as assigned

Job Requirements

• High School Diploma or GED required; college degree preferred
• 5+ years of previous experience as an Executive Assistant or Personal Assistant
• Extensive experience coordinating complex domestic and international travel
• Demonstrated ability to multi-task and work effectively with complex details while meeting critical, non-negotiable deadlines
• Strong organizational and prioritization skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and comfort with new technology and devices
• Basic knowledge of IT troubleshooting
• High attention to detail and accuracy
• Dependable, proactive, and able to work independently in a fast-paced environment

Qualifications

• Experience handling confidential and sensitive materials and information with discretion
• Ability to adapt to shifting priorities

Skills

• Administrative and clerical skills
• Personal support skills
• IT support skills
• Travel coordination skills
• Financial management skills

Benefits

• Dynamic Aviation is committed to providing a safe and inclusive workplace.
• The company offers competitive compensation and benefits, including health insurance, retirement plans, and paid time off.

Pay

Competitive salary commensurate with experience.

Schedule

Full-time position.

Company Information

Dynamic Aviation is a leading provider of innovative aviation solutions. We serve, protect, and enhance the lives of families and communities worldwide through our unique aviation challenges. We are dedicated to integrity and excellence in all our operations.

About the Role

The Executive Assistant supports the Chairman and CEO by performing a variety of administrative, clerical, and personal support tasks promptly and efficiently. This position provides direct assistance to the Chairman & CEO and their family, ensuring seamless coordination of both business and personal activities. This position also supports the front office.