Executive Assistant

About the role

This role provides administrative management and Life Leadership Team (LLT) level support to a C-suite level employee. The position interacts with all levels of employees, departments, external parties, and vendors in day-to-day administrative transactions.

Responsibilities

• Extensive Calendar maintenance and scheduling resolution in conjunction with the President of the Life business.
• Making and/or changing travel arrangements, both international and domestic, sometimes on extremely short notice.
• Managing confidential, time-sensitive internal and external communications, discreetly.
• Composition of clear written communications as articulated by leadership.
• Basic understanding and analysis of critical and confidential information which can then be input into Excel spreadsheets, PowerPoint presentations, SharePoint, etc.
• Doing preliminary leg-work to facilitate administrative decision making.
• Performing similar executive level Senior Assistant activities including facilitating phone conferencing, meetings in Teams, invoice payment and budget management in SAP, ordering equipment/supplies, approving PTO requests from direct reports in Workday, etc.

Requirements

• Extremely well organized with the ability to multi-task and prioritize.
• Approaches daily tasks with professionalism, resourcefulness, and discretion.
• Ability to communicate globally with individuals at all levels, internally and externally, with a high level of professionalism.
• 5 years of experience as an Administrative Assistant at Executive level (VP or above).
• Experience with all MS Office software, Travel and Expense processing (Concur, Ariba tool), and Calendar scheduling is required.

Benefits

Signature Consultants is committed to providing reasonable accommodation to qualified individuals with physical and mental disabilities according to state and federal disability discrimination laws. If, because of a disability, you need assistance or a reasonable accommodation for any part of the employment process, please email hr@sigconsult.com or call 888-838-1020. Signature Consultants will partner with you in good faith to identify and implement a reasonable accommodation, if any, that is appropriate and consistent with its legal obligations.

Equal Opportunity Employer

Signature Consultants is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

Contact Information

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