Executive Assistant

Responsibilities

• Provide full administrative support by assisting in managing and tracking deliverables and ensuring deliverables are completed within deadlines
• Manage schedules and calendars, including all meeting and appointments with full access to calendars
• Take a pro-active approach, looking ahead to ensure the schedule is planned effectively for the Executive
• Ensure Executive is prepared for and has the right materials for meetings on a daily schedule
• Plan and book international and domestic travel including air, lodging, and ground transportation
• Aid in the organization of company events and off-site corporate meetings including arrangement of event location, food and beverage arrangements, audio and visual equipment requirements, and so on
• Manage and maintain travel and expense reports and corporate credit card profile
• Able to work in a fast-paced and changing environment and able to work well with all levels of the organization

Qualifications

• High School Diploma
• 5+ years of Executive Assistant or Administrative Assistant support for C-Suite or senior level leaders
• Demonstrated advanced proficiency in MS Office including Word, PowerPoint, Excel, and Outlook

Preferred Qualifications

• Associate’s Degree or Bachelor’s Degree
• Prior experience supporting Executives in the CPG / Consumer Packaged Goods industry, corporate retail, or a global organization
• Prior experience with Concur or similar travel/expense management systems
• Prior experience booking international travel arrangements
• Fluency in German and/or prior experience working for a German owned/European owned organization can be helpful but is not required

Skills

• Ability to work independently
• Demonstrative initiative and pro-active mindset
• Strong communication skills, both verbal and written
• Strong relationship building skills with both internal and external stakeholders at all levels
• Ability to handle highly sensitive information with confidentiality

Pay and Benefits

Target Hiring Pay Range: $85,000 - $105,000 annually

This pay range represents the min/max target annual base salary range HARIBO of America, Inc. may pay for this position at the time of this posting. Please note, a candidate’s offered annual salary will be determined by a variety of factors, including but not limited to, the candidate's relevant education, experience, qualifications, skills, internal equity, and the geographical location of the role.

In addition to the base salary, HARIBO of America, Inc. offers a comprehensive benefits package to support the well-being of our associates and their families.