Executive Assistant, Boston

About the role

The Executive Assistant will provide comprehensive administrative support to senior leadership, ensuring the efficient management of their schedules, correspondence, and daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The position is a hybrid role based in Boston, Massachusetts.

Responsibilities

• Maintain and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate conflicting requests with guidance from the executive, ensuring efficient time management for the executive.
• Organize and coordinate meetings, including booking both onsite/offsite meeting rooms, drafting and editing materials with little to no direction, managing catering services and taking detailed meeting minutes if necessary.
• Act as the first point of contact for the executive, managing all incoming and outgoing communications, including emails, phone calls, and messages.
• Cookordination communications between the executive and internal/external stakeholders.
• With little to no direction from the executive, arrange and coordinate complex travel itineraries (both domestic and international), including flights, accommodations, and ground transportation.
• Create, review, and edit reports, meeting agendas, presentations, professional correspondence and other documents.
• Prepare, track, and submit expense reports for the executive and ensure compliance with company expense policies while ensuring timely reimbursement.
• Under the direction of the Facilities Department, oversee office operations, including supplies management, technology needs, and event planning.
• Be the main point of contact for office related questions and communications, including maintaining office Teams site.
• Cookordinate and manage projects on behalf of the executive, ensuring timely completion and alignment with organizational goals.
• Organize and balance multiple tasks and projects based on determined priorities and strong organizational skills.
• Anticipate the executive's needs and proactively address potential issues or roadblocks with the executive to determine next steps.

Qualifications

• 3-5 years of experience in an administrative or executive assistant role, preferably in a corporate or fast-paced environment.
• Bachelor’s Degree strongly preferred.
• Advanced technical skills with Outlook, Word, Excel, and PowerPoint.
• Salesforce a plus.
• Familiarity with online travel tools, and time and expense reporting process.
• Strong organizational skills, high-level prioritizing and multi-tasking skills.
• Excellent written and verbal communication skills.
• High degree of flexibility.

Benefits

This role is eligible to participate in Huron’s annual incentive compensation program, which reflects Huron’s pay for performance philosophy. Inclusive of annual incentive compensation opportunity, the total estimated compensation range for this job is $71,500 - $88,000. The job is also eligible to participate in Huron’s benefit plans which include medical, dental and vision coverage and other wellness programs.