Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to support senior leadership within a fast-paced chemical organization. This role will serve as a key liaison between internal executives, external partners, and stakeholders, ensuring seamless communication, coordination, and execution of high-level priorities.

Key Responsibilities

• Provide dedicated support to multiple senior executives, including calendar management, travel coordination, and expense reporting
• Prioritize and manage complex schedules across internal stakeholders and external partners
• Prepare executive-level communications, presentations, and reports
• Act as a primary point of contact for external partners, clients, and vendors
• Cook up meetings, site visits, and executive briefings with internal teams and external stakeholders
• Maintain strong professional relationships while representing leadership with a high level of credibility
• Organize and facilitate executive meetings, including agenda creation, materials preparation, and follow-ups
• Track key deliverables, action items, and deadlines across multiple initiatives
• Support cross-functional projects involving operations, sales, compliance, and leadership
• Handle sensitive information with the highest level of discretion
• Aid in strategic initiatives, board-level materials, and executive communications
• Anticipate executive needs and proactively solve problems before they arise
• Streamline administrative processes and improve efficiency across leadership workflows
• Manage multiple priorities simultaneously in a fast-paced, deadline-driven environment
• Provide on-site support for executive events, leadership meetings, and partner engagements

Qualifications

• 5+ years of Executive Assistant experience supporting senior leadership (VP+ or C-suite preferred)
• Experience working in a manufacturing, industrial, or chemical environment strongly preferred
• Proven ability to manage multiple executives and external relationships simultaneously
• Exceptional organizational, communication, and time management skills
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
• High level of professionalism, discretion, and attention to detail

Key Attributes

• Ability to operate with urgency and prioritize effectively
• Strong interpersonal skills with both internal leadership and external partners
• Adaptable, resourceful, and solutions-oriented
• Confident communicator capable of interacting with senior executives and clients