Executive Assistant (East Coast - MA/NJ)

About the role

Performs diversified, confidential, and highly responsible administrative support for multiple executives. This role manages complex and varied assignments requiring sound judgment, discretion, tact, initiative, and a high degree of professionalism.

Responsibilities

• Coordinate executive calendars, travel, meetings, and events
• Interface with internal and external business leaders
• Proactively resolve administrative challenges
• Manage priorities and resolve day-to-day operational issues
• Develop strategies to enhance time management on both macro and micro levels
• Plan and organize meetings and events
• Research and recommend venues for events and conferences
• Manage attendee lists for off-site meetings and conferences
• Provide onsite support for various events and activities
• Coordinate company events
• Coordinate domestic and international travel arrangements
• Arrange travel schedules, accommodations, and transportation for executives
• Act as a liaison between travelers and corporate travel services
• Fulfill information requests from internal and external sources
• Manage CG Connect information
• Schedule and maintain calendars for executives
• Compile and analyze data to prepare reports and presentations for executives
• Update and manage databases for easy access and retrieval
• Aid in managing remote offices
• Handle contracts including DocuSign assistance, purchase orders (PO), contract authorization forms (CAF), master service agreements (MSA), and customer service agreements (CSA)
• Provide sick and vacation coverage
• Research corporate discounts
• Provide ad hoc support to Senior Executive Assistants and the Medical Science Liaisons Team

Qualifications

• High School Graduate with two (2) years of Post High School Trade, Business or Professional School or Associates degree
• Five (5) years of experience providing administrative & secretarial support at an Executive level
• Possesses a high level of proficiency in administrative and secretarial skills & versatility in use of PCs and related office software