Executive Assistant

Position Summary

The Executive Assistant serves as a trusted partner to the CEO, CFO, and Director of Human Resources, providing high-level administrative, organizational, and operational support to ensure the effective execution of strategic business objectives.

Essential Duties and Responsibilities

• Manage complex, multi-person calendars and information flow for executive leadership
• Arrange travel including flights, hotels, ground transportation, and itinerary preparation
• Process travel expense reports and reconcile corporate card statements as needed
• Draft, proofread, and format executive level communications, presentations, reports, and briefing materials, ensuring version control is accurate and up to date
• Cook up and prepare materials for board meetings, leadership team meetings, and town halls
• Record and distribute meeting minutes, action items, and follow-up communications
• Plan and execute on-site and off-site executive events, leadership retreats, and other corporate engagements
• Maintain confidential executive files and records in compliance with company and regulatory requirements
• Coordinate and provide administrative support for HR initiatives including preparation and distribution of organizational announcements and leadership communications
• Aid CFO with preparation of spreadsheets, reports, and financial presentations as needed
• Provide general administrative support to the executive leadership team

Qualifications

• 5+ years of executive assistant experience, preferably supporting C-suite or senior leadership
• Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Strong written and verbal communication skills

Physical Requirements

• Ability to remain seated and work at a computer for extended periods of time
• Occasionally lift and carry office materials weighing up to 20 pounds

Work Environment

• Professional office environment located at corporate headquarters
• Frequent interaction with executive leadership, business unit leaders, customers, and other stakeholders
• Fast-paced environment requiring adaptability, discretion, and professionalism

Supervisory Responsibilities

• None.

Travel Required

• Occasional travel may be required.