Executive Assistant

Our client is a leading technology and data-driven organization that helps businesses connect data, people, and applications in meaningful ways. The company operates in a highly innovative, fast-moving environment and is known for solving complex customer and business challenges. The team is collaborative, ambitious, and made up of smart, thoughtful professionals who value high-quality work, efficiency, and continuous improvement.

About the Role

This is an opportunity for a self-motivated and ambitious professional with previous Executive Assistant experience and strong G Suite skills. You'll support and work alongside a talented, humble, and incredibly busy group of executives and executive assistants. This is a great opportunity for someone who takes pride in delivering high-quality work, finding efficiencies, and becoming a true strategic administrative partner to senior leaders. The ideal candidate enjoys working with different personalities, can confidently manage a multitude of competing priorities, and communicates effectively with executives, EAs, clients, and internal colleagues. The business is constantly evolving, so adaptability and the ability to flex with changing needs are essential.

Responsibilities

• Provide comprehensive administrative support to senior Sales Leaders, including heavy calendar management, travel coordination, expense reports, team events/offsites, and other responsibilities designed to maximize executive and team productivity.
• Prepare weekly briefing documents that provide executives with an at-a-glance view of their schedules, identify potential calendar conflicts, highlight external meetings, and flag where preparation or travel time may be needed.
• Remain adaptable and capable of supporting additional executives as business needs evolve.
• Partner with the broader Executive Assistant team on shared administrative responsibilities, including company-wide events, executive virtual offsites, and backup coverage for teammates during PTO.
• Schedule internal and external meetings and proactively follow up with attendees to confirm logistics and support preparation of meeting materials.
• Facilitate communication, coordination, and organization across teams.
• Represent the executive team and organization with professionalism, kindness, discretion, and efficiency at all times.

Qualifications

• 2-4 years of administrative experience.
• Professional experience using G Suite.
• Excellent verbal and written communication skills, including client-facing communication.
• Strong emotional intelligence and the ability to navigate interpersonal relationships thoughtfully and professionally.
• Highly detail-oriented with the ability to thoroughly review information and email correspondence before responding.
• Comfortable working in an environment with continuous tactical requests and shifting priorities.
• Passionate about providing excellent administrative support and continuing to grow and develop as an Executive Assistant.
• Exceptionally organized with strong follow-through.

Pay

$30-$35/hour

Schedule

6-month contract with potential to convert to permanent. 4 days/week hybrid in NYC (10011).