Executive Assistant

Weekly work hours: 40. This is an on-site role; after six months, employees may apply for a hybrid work schedule. FLSA exempt.

About the role

Responsible for managing administrative staff in collaborative support teams, including schedule coordination, performance evaluation, and professional development plans, while also supporting assigned administrator(s). Position requires a highly self-motivated, professional individual capable of supervising staff and prioritizing workloads in a fast-paced work environment with a focus on continuous improvement and customer service.

Responsibilities

• Provides administrative and technical support to administrator(s) to optimize productivity.
• Supervises assigned personnel, including performance evaluation and professional development plans.
• Coordinates administrator’s communication, including calls, emails, and interfacing with constituents and stakeholders; manages calendar and travel itineraries.
• Serves as liaison between supervised personnel and manager.
• Works independently and within a team on special projects; acts as project lead, which may include planning and coordinating presentations, disseminating information, and coordinating timelines.
• Establishes and maintains an efficient records system for departmental and confidential materials.
• Represents organization at meetings and on councils, internal and external to the Dallas College community network, with poise and tact.
• May monitor budget in collaboration with administrator.
• Collaborates with management team and other individuals within the district to ensure compliance with departmental processes/procedures.
• Participates in professional development activities to stay current on trends and technology associated with job function.
• Manages office supplies inventory.
• Communicates effectively, verbally and in writing, with all stakeholders and constituents within the Dallas College community network.
• Completes required Dallas College Professional Development training hours per academic year.
• May support other members within the organization.
• Performs other duties as assigned.

Requirements

• Ability to apply significant administrative knowledge to supervise staff thoroughly in the scope and complexity of all program and organizational operations.
• Demonstrates significant knowledge of the strategic goals, priorities, practices, policies, laws, rules, and regulations that influence the mission of the organization.
• Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
• Flexibility to meet changing priorities and deadlines.
• Ethical and uses integrity in decision-making when gathering and analyzing information to make recommendations or facilitate a course of action.
• Ability to uphold a strict level of diplomacy and discretion/confidentiality when dealing with sensitive information and data.
• Strong interpersonal skills and the ability to build professional relationships with stakeholders and constituents, internal/external to the organization, using a high level of tact, discretion, and diplomacy.
• Maintains professionalism and a positive service attitude in all situations.
• Provides support and assistance to administrative staff to ensure effective use of time and productivity.
• Ability to generate reports, create presentations, access data, keep complex records, and reports using Microsoft Office Suite.
• Proficient in writing and handling business correspondence, producing well thought-out professional presentations, free of grammatical and spelling errors.
• Excellent customer service skills.
• Uses critical thinking and problem-solving skills to judge situations and take appropriate action.
• High level of reliability, diligence, professionalism, and discretion.

Qualifications

• Bachelor’s degree or higher plus three (3) years of highly responsible administrative work-related experience, or
• Associate Degree plus five (5) years of highly responsible administrative work-related experience, or
• High School Diploma plus twelve (12) years highly responsible administrative work-related experience.
• Official transcripts are required.
• Must have a current and valid Texas driver’s license if traveling to off-site locations.
• Bilingual or multilingual preferred.
• Subject to a criminal background check; some positions may be subject to a fingerprint check.

Pay

Salary minimum: $66,900.00 annually.

Physical Requirements

• Normal physical job functions performed within a standard office environment.
• Reasonable accommodation may be made for individuals with physical challenges to perform the essential duties and responsibilities.
• Occasionally may be required to lift and carry materials weighing up to 30 pounds.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do. Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees.