Executive Assistant

Academic Staff – Regular

About the role

The Executive Assistant to the Founding Dean of the College of Computing and Artificial Intelligence provides high-level administrative and operational support in a dynamic and rapidly evolving academic environment. Serving as a trusted partner to the Founding Dean, this position manages complex scheduling and logistics, facilitates communication with internal and external stakeholders, oversees confidential records and information, and supports financial and administrative operations. The Executive Assistant exercises sound judgment, maintains a high degree of discretion, and operates with minimal supervision while advancing the strategic priorities and mission of the College.

Responsibilities

• Perform additional administrative and executive support functions as assigned in support of the Dean and college leadership.
• Serve as a key liaison between the Dean’s Office and internal and external constituents, facilitating communications of varying complexity and sensitivity.
• Compile, screen, and evaluate correspondence and reports and recommend actions.
• Develop and facilitate communications of varying complexity between various internal and external stakeholders.
• Organize and facilitate logistics for executive-level meetings, advisory boards, faculty engagements, donor visits, and college events.
• Manage the organization, auditing, security, and confidentiality of records and files.
• Schedule logistics for meetings, conferences, and travel and organize schedules for a college or division leadership position.
• Monitor budgets and review and approve expenditures.

Requirements

• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities.

Qualifications

Preferred:

• Demonstrated ability to handle sensitive and confidential information with discretion.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and proficiency with office productivity and collaboration technologies.
• Professional judgment, initiative, and the ability to work independently with minimal supervision.
• 2-3 years of executive assistant or relevant experience.

Associate Degree preferred.

Pay

The minimum salary for this position is $53,514; actual pay is determined at time of hire and is based on experience and qualifications.

Benefits

This position offers a comprehensive benefits package, including:

• Generous paid time off.
• Competitively priced health, dental, vision, and life insurance.
• Tax-advantaged savings accounts.
• Participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

For a summary of benefits, see this overview.