Executive Assistant

About the role

We're seeking a highly organized, adaptable, and proactive Executive Assistant and Virtual Office Manager to support executive leadership in a fully remote organization.

Responsibilities

• Provide high-level administrative support to senior executives.
• Manage complex calendars, scheduling, and travel arrangements.
• Prepare meeting agendas, presentations, and meeting minutes.
• Process expense reports and coordinate executive correspondence.
• Serve as the first point of contact for the company phone and general inquiries.
• Cook up virtual office management tasks such as coordinating with vendors and service providers, assisting with procurement, purchasing, invoicing, and expense reconciliation, and helping source and manage flexible workspace solutions when needed.
• Support office operations, safety, facilities coordination, and administrative processes in a fully remote environment.
• Plan and coordinate meetings, off-sites, company events, and leadership gatherings.
• Lead special projects with minimal supervision.
• Maintain a flexible, solution-oriented approach to new assignments.

Requirements

• A high school diploma or GED.
• 8+ years of executive administrative or related experience.
• Experience supporting senior executives in a fast-paced environment.
• Strong vendor management and operational coordination experience.
• Excellent organizational and multitasking skills.
• Ability to manage confidential information with discretion.
• Experience with expense reporting, purchasing, invoicing, and administrative systems.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently in a remote environment.
• Positive, adaptable, and service-oriented attitude with a strong "can-do" mindset.

Qualifications

• Administrative certification or advanced administrative training is preferred.
• Familiarity with remote workplace operations and distributed teams is preferred.

Skills

• Resourcefulness
• Adaptability
• Problem-solving
• Communication
• Organization

Benefits

Travel occasional travel (up to 5%) for meetings or special events.

Pay

$44.74 / hr

Schedule

Contract (6 months, with potential extension)