Executive Assistant

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies.

About the role

Sony Music Publishing has an amazing opportunity for a dynamic Executive Assistant to support Nashville’s Chief Executive Officer. The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged, and adaptable in managing the daily activities of the CEO. This role requires a strong sense of urgency and the highest level of professionalism, discretion, and confidentiality when dealing with all matters of Nashville’s CEO. Operating in a very fast-paced environment, the candidate must be able to manage multiple activities and projects simultaneously while providing an extremely high level of business and personal support.

Responsibilities

• Demonstrate and deliver an extraordinary level of high-quality and professional customer service to both internal and external stakeholders
• Proactively manage a very busy and ever-changing global calendar of internal and external meetings with attention to accuracy, detail, and allocation of time and resources
• Recognize the need to proactively reprioritize as appropriate when business initiatives change
• Act and respond independently without follow-up
• Display a strong sense of urgency and high level of responsiveness
• Handle all information with the utmost discretion, integrity, and confidentiality, including documents, meetings, travel, phone calls, and emails
• Responsible for a seamless roundtrip travel experience, including full-service execution of heavy domestic and international travel (flights, hotel accommodations, car service transfers, immigration paperwork, currency, international phone plans, etc.)
• Manage, process, and track expense reports in a timely fashion
• Collate internal and external presentations with a high degree of confidentiality
• Organize international conferences, including booking venues, coordinating AV, creating agendas, setting up hotel blocks for international guests, booking entertainment, and group events
• Correspond with various affiliate offices regarding international deals, copyrights, and writers
• Aid with deal licensing: entering deals into our proprietary system, finalizing paperwork and deal points with clients
• Act as point person for proprietary system updates
• Assist with various projects and planning as needed
• Perform other general administrative activities, including screening calls as the first point of contact, directing inquiries, and determining the proper course of action
• Manage some personal appointments and tasks as needed
• Manage reception (receptionist) for the office and set the tone and creative atmosphere of the office in a positive and productive way

Requirements

• 5 or more years’ experience providing support to executive-level management in a fast-paced environment
• Best-in-class service approach with the ability to interact positively and professionally with all levels of employees and external clients
• Ability to handle highly confidential, complex, and non-routine information while maintaining confidentiality and demonstrating integrity
• High emotional intelligence and ability to maintain composure in high-stress situations
• Strong sense of urgency and responsiveness
• Exceptional organizational skills and efficiency
• Clear and concise communication, both orally and in writing, with a strong eye for detail
• Fast learner and adaptable
• Advanced problem-solving skills, sound judgment, and independent decision-making
• Strong follow-up skills and ability to track and follow through on action items independently
• Ability to work independently and as part of a collaborative team
• Ability to perform multiple tasks simultaneously
• Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
• Some travel required
• Must be authorized to work in the United States

7.5-hour business workday, but variations in work volume frequently require extended working hours for evening and late-night events.

Benefits

• Inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey
• Modern office environment designed to foster productivity, creativity, and teamwork
• Comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K with employer matching
• Voluntary benefits like company-paid identity theft protection, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development
• Flexible Time Off
• Time off for a winter recess