Executive Assistant

Position Overview

The Executive Assistant serves as a trusted partner to executive leadership, providing high-level administrative and board support while ensuring seamless day-to-day operations. This role supports multiple C-suite leaders, manages executive communications, coordinates board and committee activities, and helps drive organizational efficiency. The ideal candidate is highly organized, proactive, discreet, and thrives in a dynamic environment where priorities shift frequently.

Responsibilities

• Provide strategic administrative support to executive leadership, including complex calendar management, travel coordination, correspondence, presentations, and confidential communications.
• Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, board portal administration, and document retention.
• Manage executive communications by triaging emails, phone calls, legal notices, and other inquiries while ensuring timely follow-up.
• Prepare reports, presentations, spreadsheets, and business documents while maintaining organized electronic and physical filing systems.
• Coordinate executive projects, research, expense reporting, and company documentation requiring approvals, signatures, and notarization.
• Support front office operations by assisting visitors, vendors, employees, and providing general administrative support as needed.

Qualifications

• Experience providing executive-level administrative support to C-suite leadership and Boards of Directors.
• Strong organizational, project management, communication, and multitasking skills with exceptional attention to detail.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Ability to manage confidential information with professionalism, discretion, and sound judgment.
• Notary Public certification or the ability to obtain certification shortly after hire.

Pay

$34–$38 per hour, depending on experience.

Schedule

Onsite work schedule with opportunities for in-office collaboration.

Benefits

• Company-provided equipment
• Business casual work environment
• Opportunity to make an immediate impact in a collaborative, purpose-driven team
• Gain valuable experience supporting executive leadership at a respected mission-driven organization