Executive Assistant

About Our Client: The organization operates in the health communications and public health sector, focusing on addressing urgent issues in medicine and health worldwide. It supports organizations and brands by challenging norms and driving results to improve health outcomes and well-being.About the Opportunity: The Executive Assistant serves as a trusted operational partner to the CEO and Executive Committee, enabling them to focus on high-value work by managing day-to-day logistics and coordination. This role combines executive support, project coordination, and operational problem-solving to enhance leadership efficiency and agency operations.Responsibilities:Manage complex calendars for the CEO and Executive CommitteeCoordinate meetings with internal and external stakeholdersProtect executive focus time and resolve scheduling conflictsArrange domestic and international travel and related logisticsPrepare and reconcile expense reports and timesheetsDevelop agendas, meeting materials, and follow-up action itemsHandle confidential and sensitive information with discretionCreate and polish executive presentationsCoordinate document approvals and maintain organized digital filesPartner with HR, Finance, Operations, Office Management, and IT on initiativesCoordinate logistics for meetings, workshops, offsites, and eventsSupport new business pitch logistics and presentation preparationIdentify and recommend improvements to workflows and processesRequirements:5+ years supporting senior executives in professional services, consulting, healthcare communications, marketing, or agency environmentsExperience supporting multiple executives simultaneouslyStrong organizational and project management skillsExcellent written and verbal communication skillsProficiency in PowerPoint, Google Workspace, and Microsoft OfficeHigh attention to detail and professionalismAbility to manage multiple priorities in a fast-paced settingCuriosity and experience with AI applications in executive support is a plus Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note:RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.