Executive Assistant

About the role

PLUS Communications is a full-service communications firm based in Arlington, Virginia. We lead award-winning campaigns integrating public affairs, corporate communications, digital, advertising, and media buying. The Executive Assistant will manage daily and long-term schedules for several partners, coordinate travel and meetings, and provide administrative support. This role offers the opportunity to learn the ins and outs of communications and day-to-day business operations while working alongside partners.

Responsibilities

• Manage complex calendars and schedules, and coordinate all internal and external meetings and commitments for executives using Microsoft Office
• Serve as the point of contact between partners and other employees and clients
• Coordinate international and domestic travel arrangements
• Provide IT assistance as needed
• Code and submit monthly expense reports on behalf of partners
• Work closely with other executive assistants/schedulers
• Manage the executive's personal and business database of contacts
• Assist with partners' personal errands, as needed
• Maintain a flexible schedule, including nights and weekends

Requirements

• Two years of experience in scheduling and/or administrative support roles for high-level executives and/or on Capitol Hill
• Previous experience working in a fast-paced environment, with demonstrated ability to meet deadlines while managing multiple projects and ever-changing priorities
• Highly organized and detail-oriented
• Self-starter who takes initiative, anticipates needs, and resolves issues quickly
• Excellent people skills and the ability to work with a wide variety of personalities
• Flexible to changing needs and responsibilities of the workplace
• Positive, can-do attitude with a willingness to work outside of normal business hours, including weekends
• Excellent oral and written communication skills

Benefits

• Full-time, non-exempt position (eligible for overtime pay under FLSA)
• Hybrid schedule with both in-office and remote work
• Budgeted salary of $60,000 with opportunity for a year-end bonus
• Medical, dental, vision, 401k, and life insurance
• Paid parental leave program
• Paid vacation and sick leave

Schedule

40 hours per week, with flexibility required including nights and weekends.