Executive Assistant

About the Company

NeuroPsychiatric Hospitals is a national leader in behavioral healthcare, specializing in patients with acute psychiatric and complex medical needs. Our hospitals use an interdisciplinary, multi-specialty approach that delivers high-quality, patient-centered care. With locations in Indiana, Michigan, Texas, and Arizona, we’re expanding access to our unique model of care across the United States.

About the Role

The Executive Assistant at Medical Behavioral Hospital of Clear Lake provides comprehensive administrative support to our hospital executive team, including internal and external meeting scheduling, special projects, and complex daily calendaring. This role oversees meeting agendas, slide deck preparation, confidential correspondence, and event/conference management. The Executive Assistant initiates and coordinates clerical and secretarial functions required for effective implementation of administrative policies across all facilities. A flexible work schedule is required.

Responsibilities

• Represents and maintains the office of the executive with dignity and respect.
• Maintains complex appointment schedules and calendaring, including standing and recurrent meetings.
• Serves as the liaison between the executive's office and external sources, various companies, and opportunities.
• Provides proactive preparation and collection/distribution of supporting information for upcoming meetings.
• Creates and maintains updated slide decks on hospital initiatives.
• Coordinates with other executive assistants and resource staff to prepare and manage meetings, including agendas, minutes, presentations, slide decks, and documentation of next steps.
• Creates and edits confidential correspondence.
• Assists with visitors and guests.
• Confirms meeting logistics, including conference room reservations, onsite and remote meetings, audio/visual, and IT support as required.
• Arranges travel—air, hotel, meeting registration, and automobile—for senior leadership attendance at conferences.
• Implements, organizes, and maintains a master filing system for the busy Executive office.
• Answers and directs phone calls to the proper person and provides assistance as requested or required.
• May serve as a receiving and triage point for sensitive/confidential matters and communication with all levels of employees, including senior leadership.

Requirements

• High School Diploma or GED required; Associate’s degree preferred.
• Minimum of 1 year of previous administrative or secretarial experience required.
• 1 year of administrative experience in a hospital or healthcare setting is preferred.
• Advanced communication skills with proven experience in written and verbal communication with multiple levels of leadership, colleagues, and the public.
• Intermediate skills in Microsoft Suite, including Office, Excel, PowerPoint, and Teams.

Benefits

• Competitive pay rates.
• Medical, Dental, and Vision Insurance.
• NPH 401(k) plan with up to 4% Company match.
• Employee Assistance Program (EAP).
• Generous PTO and Time Off Policy.
• Special tuition offers through Capella University.
• Work/life balance with great professional growth opportunities.
• Employee Discounts through LifeMart.