Executive Assistant

Warrendale, Pennsylvania, USA (onsite position)

About the role

The Executive Assistant provides high-level strategic and administrative support to the executive, serving as a trusted partner who enables effective leadership, operational efficiency, and organizational success. This role manages executive priorities, coordinates day-to-day office operations, and ensures the smooth execution of administrative and business activities. Acting as a key liaison between the executive and internal and external stakeholders, the Executive Assistant exercises sound judgment, discretion, and professionalism while anticipating needs, managing competing priorities, and proactively resolving issues. The role also leads the development and coordination of executive presentations, ELT and MC materials, and leadership communications, ensuring information is accurate, visually compelling, and aligned with organizational objectives.

Responsibilities

• Calendar management and prioritization
• Travel planning and coordination
• Expense management oversight
• PowerPoint development and formatting
• Coordination of executive presentations for Pulse, Quarterlies, MC, ELT, and leadership communications
• Preparation of meeting materials and pre-reads
• Drafting and editing executive correspondence
• Leadership meeting travel coordination and logistics
• Visa assistance for international travel and guests
• Leadership meeting support (setup, lunches, coordination, IT support)
• Executive visits and customer meetings
• Strategy sessions and leadership off-sites (venue, catering, transportation, and logistics coordination)
• Management of PPG Paints Arena – Suite 02
• Office supplies and vendor coordination
• Facilities management (maintenance, cleaning, office moves, issues, personnel changes)
• Conference room and workplace support
• Meeting transcript summarization
• Report consolidation and executive briefings
• First-draft communications using AI tools

Requirements

• Bachelor’s degree in business administration, Communications, Management, or a related field preferred; equivalent combination of education and relevant experience will be considered
• 5+ years of progressively responsible executive administrative experience, preferably within a complex, global organization
• Demonstrated experience serving as a strategic business partner to senior leadership, managing competing priorities in a fast-paced environment
• Experience coordinating executive-level meetings, board meetings, leadership off-sites, and complex domestic and international travel
• Proven experience preparing executive presentations, board materials, reports, and communications for senior leadership audiences
• Experience managing executive office operations, including budgeting, expense management, vendor coordination, and administrative processes
• Experience coordinating cross-functional initiatives, tracking deliverables, and following up on executive action items
• Experience handling highly confidential and sensitive business information with discretion and professionalism

Skills

• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
• Outstanding written and verbal communication skills, including advanced business writing, editing, and proofreading abilities
• Advanced proficiency in Microsoft Office 365 (PowerPoint, Excel, Word, Outlook, Teams) with the ability to create polished executive-level presentations
• Strong business acumen and the ability to understand organizational priorities and translate them into effective administrative support
• Excellent attention to detail with a commitment to accuracy and quality
• Strong interpersonal skills with the ability to build trusted relationships across all organizational levels and with external stakeholders
• Demonstrated ability to exercise sound judgment, anticipate executive needs, solve problems proactively, and work independently with minimal direction
• High degree of professionalism, discretion, integrity, and confidentiality
• Experience supporting global teams and working across multiple time zones is preferred
• Collaboration: Working together with one or more people to complete a project or task or develop ideas or processes
• Adaptability: Having the ability to adjust to changes in their environment
• Hunter mentality: A combination of traits that can help someone achieve their goals with consistency and precision
• Business acumen: Having the ability to understand business situations and make sound decisions that lead to successful outcomes
• Application of knowledge: Being able to use what you’ve learned to make decisions and complete tasks in different situations
• Leadership: The ability to guide, influence or lead others to accomplish a shared goal

Benefits

• Medical, dental, vision, HSA, wellness programs
• 401k and/or employee savings programs
• Employee time off (vacation and designated holidays)
• Employee and family assistance programs
• Disability benefits
• Life insurance
• Employee learning and development programs

About Komatsu

Komatsu develops and supplies technologies, equipment, and services for the construction, mining, forklift, industrial, and forestry markets. Headquartered in Tokyo, Japan, Komatsu employs more than 64,000 people worldwide, operating in more than 140 countries. For more than a century, the company has been creating value for its customers through manufacturing and technology innovation, partnering with others to empower a sustainable future where people, business, and the planet thrive together. Since its founding in 1921, Komatsu has been committed to supporting individuals and communities through job training, skills development, and giving back.